Purchase Ledger Clerk

This role is based 5 days a week at our Shirebrook HQ
The Role
As a Purchase Ledger Clerk within the Overheads Department, you will play a key role in the accurate processing, reconciliation, and management of high-volume supplier invoices relating to establishment overheads. You will be responsible for maintaining accurate financial records, resolving invoice queries, and building strong relationships with suppliers and internal stakeholders.
Key Responsibilities
Process and accurately match supplier invoices relating to establishment overheads against purchase orders.
Manage and organise invoices and payment requests, including manual processing where required.
Investigate and resolve invoice discrepancies relating to pricing, quantities, or purchase order issues by liaising with relevant departments.
Respond promptly and professionally to supplier queries via telephone and email, maintaining positive supplier relationships.
Scan, file, and distribute invoices for approval, ensuring timely authorisation by the appropriate budget holders.
Maintain accurate supplier account records and update supplier information as required.
Perform regular supplier statement reconciliations to ensure account accuracy and completeness.
Support the processing and administration of employee expense claims across the Group as required.
Work collaboratively with Finance, Procurement, and operational departments to resolve invoice and payment-related issues.
Maintain accurate records and ensure all work is completed in line with departmental deadlines and company procedures.
Assist with month-end activities and other ad hoc tasks within the Purchase Ledger and wider Finance Team.
Previous experience within a Purchase Ledger, Accounts Payable, or Finance Administration role.
Strong attention to detail and high levels of accuracy.
Experience working with high-volume invoice processing.
Good organisational and time-management skills, with the ability to prioritise workloads effectively.
Excellent communication skills, both written and verbal.
Proficient in Microsoft Office, particularly Excel.
Experience using finance systems; knowledge of D365 Finance & Operations is desirable but not essential.
Ability to work independently and as part of a team
Personal Attributes
Reliable and dependable.
Customer-focused with a professional approach.
Ability to work under pressure and meet deadlines.
Positive team player with a willingness to support colleagues and contribute to departmental objectives.

Employment type
Full-time

Work arrangement
No