Research Program Coordinator

Job Posting Title:
Research Program Coordinator
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Hiring Department:
School of Nursing
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt from FLSA
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue Until Jun 30, 2030
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Location:
UT MAIN CAMPUS
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Job Details:
About Us
The University of Texas at Austin is one of the largest employers in the great city of Austin, offering thousands of career opportunities in a wide variety of fields. Deeply committed to recruiting and retaining a diverse and talented workforce, the university offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education and public service.
General notes
This position is funded through June 30, 2030. Renewal of this position is based on renewal of funding, job performance, and department needs.
Purpose
To perform advanced research program administration and coordination for a multi-site NIH-funded study, including day-to-day project operations, participant recruitment, research staff supervision, regulatory coordination, data management, and collaboration with clinical and community partners.
Our research team, led by Dr. Jung Kwak, is conducting an NIH-funded study developing a framework to match transitional care services to the needs of persons living with dementia and their family caregivers, using longitudinal data collection, stakeholder interviews, and toolkit co-design across three Texas hospital sites. We are seeking a highly organized and detail-oriented project manager with strong experience recruiting research participants and managing research staff. The project manager will oversee day-to-day study operations at the UT Austin site, including IRB submissions and regulatory reporting, participant recruitment, staff supervision, and data management, and will serve as the primary point of coordination with the Baylor Houston site.
This role requires regular in-person coordination with hospital partners: the project manager will travel routinely to Dell Seton Medical Center Austin and Ascension Seton Medical Center Austin to support participant recruitment and maintain working relationships with clinical staff.
Responsibilities
Project Coordination and Site Management
Lead day-to-day project management and coordination for the study at the UT Austin site, working closely with the Baylor Houston site coordinator
Travel routinely to Dell Seton Medical Center Austin and Ascension Seton Medical Center Austin to support recruitment and coordinate with hospital staff
Serve as the primary liaison with hospital partners, skilled nursing facilities, and community organizations in the Austin area
Coordinate Community Advisory Board (CAB) activities, including member recruitment and quarterly meeting logistics
Recruitment and Staff Supervision
Oversee the recruitment process: identify, screen, recruit, and enroll hospitalized patients and family caregivers, and coordinate recruitment from skilled nursing facilities and community organizations in the Austin area
Coordinate participant follow-up and retention activities, including tracking completion of 1- and 3-month assessments
Supervise graduate research assistants at the Austin sites
Coordinate with the Baylor Houston site coordinator and support cross-site training and consistent implementation of study procedures
Regulatory and Data Management
Manage IRB applications, protocol amendments, and IRB/sponsor reporting requirements
Oversee data collection and manage data integrity across study databases (REDCap, Excel)
Prepare data, figures, and references to support manuscripts and presentations
Administrative and Budget Management
Track day-to-day project expenditures, purchasing, participant payments, and research supplies in coordination with the PI and School of Nursing post-award staff
Complete and maintain required research compliance training and certifications, including CITI and HIPAA training, for the duration of the award
Required Qualifications
Bachelor's degree in a field related to the work to be performed and 3 years of responsible-level experience in program administration or coordination; OR Master's degree in a related field with at least 1 year of responsible-level experience
Research experience in psychology, healthcare, social work, nursing, or a related field
Demonstrated experience recruiting research participants
Working proficiency in spoken and written Spanish, sufficient to communicate directly with Spanish-speaking participants and family caregivers
Strong organizational skills with careful attention to detail and follow-through
Ability to manage multiple concurrent tasks, deadlines, and priorities
Strong verbal and written communication skills
Reliable transportation and ability to travel regularly between Austin sites
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Master's degree in nursing, public health, social work, or a related field
Prior experience as a research coordinator or project manager recruiting participants in a clinical, hospital, or community-based health services study
Experience working with older adults, persons living with dementia, or family caregivers
Experience supervising research staff or student workers
Independent, self-motivated, and effective with limited supervision
Proactive, solution-oriented approach to problem-solving
Salary Range
$60,000 - $75,000 depending on qualifications
Working Conditions
Standard office environment; regular travel to hospital sites in Austin
Work Shift
Monday-Friday, flexible between 7:00 am-6:00 pm
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities