Director of District Records (Immediate Opening)

Director of District Records
Mission: ​​ The Director of District Records provides district-wide leadership, coordination, and governance for all district records, including student, human resources, finance, administrative, and digital records. This role ensures the organization's recordkeeping infrastructure is accurate, secure, and fully compliant with state and federal regulations, including TSLAC retention schedules, the Texas Public Information Act, and FERPA.
As a strategic partner to all departments, the Director establishes consistent standards and promotes modern, digital-first records management initiatives that serve as the operational backbone for district-wide data integrity.
Supervisory Responsibilities:
Directly manage Student Enrollment and Records Coordinator and District Records Manager.
Facilitate district-wide collaboration among departmental records coordinators to ensure alignment and shared understanding of requirements.
Establish clear operating rhythms and standardized documentation practices for records management across the district.
Provide ongoing guidance, communication, and resources to support departmental records leads and campus personnel.
Location: ​​ Full-time position based in Texas. Preference is given to candidates in Austin, El Paso, Houston, Permian Basin, Rio Grande Valley, San Antonio, and Tarrant County, or those willing to relocate.
Travel Expectations: Approximately 25% travel requirement.
What You’ll Do – Accountabilities
Essential Duties:
District-Wide Records Governance & Strategy
Lead the development, implementation, and revision of district records management policies, standards, and procedures.
Maintain the district’s Records Management Program and Records Control Schedules in strict compliance with TSLAC requirements
Provide expert guidance on the classification, retention, storage, and approved destruction of all district records.
Recommend standards for digital file structures, naming conventions, archival practices, and permissions management.
Compliance, Legal & Risk Management
Ensure district-wide compliance with FERPA, TSLAC rules, the Texas Public Information Act, and federal privacy regulations, in partnership with our Governance division.
Work collaboratively with Legal Services on public information requests, subpoenas, litigation holds, audits, and investigations.
Conduct periodic reviews and audits to improve compliance, mitigate risk, and strengthen documentation practices.
Maintain secure and compliant access protocols for sensitive or confidential documents, requiring a high degree of discretion.
Records Technology & Systems Collaboration
Partner with the Enterprise Applications Team to support electronic document management systems (EDMS), digital archives, and automated retention capabilities.