Administrative Student Affairs Coordinator

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Under the direction of the immediate supervisor, provides support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Advises students and resolves problems in relation to their files.
Major Duties and Responsibilities:
Acts as a resource and contact person for the Clinical placements in both Physical Therapy and Occupational Therapy.
Follows up on problems in relation with the student’s files.
Records expenses and provides account statements on request, i.e. for special events like the Spring clinical.
Ensures regulations and deadlines are respected.
Facilitates communication between the Clinical community and Clinical Education Faculty
Coordinates meetings with the Clinical Community/Teaching partners, take minutes, distribute final copy, follow-up on action items
Maintains Clinical Education website, revising text and information in both French and English
Facilitates communication between the Clinical community and Clinical Education Faculty
Enter data for clinical course teaching offers and coordinates of placement cycle (electronic sending of course confirmations, site payment letters, thank you certificates)
Prepares statistics reports and maintains the Clinical Education Portal database of over 2000 clinicians
Acts as main contact for Clinicians regarding all non-academic clinical course issues and portal queries
Lead coordination of site payments, tracking and follow-up, accounting administrative tasks, preparation of student expense reports
Responds to student inquiries and attends to emails/calls​
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The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.
Other Qualifying Skills and/or Abilities:
Organizational, priority-setting, problem-solving and values team work.
Demonstrated sound judgement and decision making abilities. Ability to analyze, and synthesize complex information and to handle multiple projects on deadlines.
Client-focused with a high level of tact, confidentiality, diplomacy, professionalism.
Demonstrated ability to build appropriate rapport and effective relationships.
Demonstrated ability to work in a PC environment using databases, spreadsheets, presentation software and web applications.
Experience with databases and other digital solutions to support task efficiency
Understanding of the Quebec healthcare system an asset
Fluently bilingual in English and French (oral and written).
Testing may be administered
Minimum Education and Experience:
DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies
Hourly Salary:
(MUNACA Level G) $31.19 - $38.65
Hours per Week:
33.75 (Full time)
Supervisor:
Student Affairs Officer
Position End Date (If applicable):
2027-07-31
Deadline to Apply:
2026-10-09
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.