Recruitment & HR Coordinator

Quantum Space is redefining mobility and maneuverability in space. Our high-mobility spacecraft platforms support national security, civil, and commercial missions with unmatched flexibility and propulsion capability. We build fast and iterate quickly.
Who We’re Looking For
We are seeking a highly organized, proactive, and people-focused Recruitment & HR Coordinator to join our team onsite at our Rockville, Maryland headquarters.
This is a hands-on role for someone who thrives in a fast-paced environment, enjoys wearing many hats, and can manage multiple priorities with impeccable attention to detail. You’ll support recruiting, onboarding, and HR operations while also helping create a welcoming experience for candidates and new employees onsite.
The ideal candidate is a strong communicator and natural people person who is resourceful, adaptable, and comfortable shifting between administrative tasks, recruiting support, and in-person responsibilities as business needs evolve.
Where You’ll Make an Impact
Recruiting Coordination & Candidate Experience
Own interview scheduling and logistics across multiple stakeholders and time zones using Microsoft Outlook
Serve as a key point of contact for candidates throughout the interview process, providing timely and professional communication
Create an exceptional onsite candidate experience, including greeting candidates, coordinating interview-day logistics, providing office and campus tours, and ensuring candidates know what to expect throughout their visit
Maintain candidate records, interview feedback, pipeline status, and hiring workflows within Greenhouse and other tools
Support job posting creation and management across recruiting platforms
Prepare offer letters and coordinate approvals, signatures, background screenings, reference checks, and other pre-employment activities
Conduct professional reference checks and maintain appropriate documentation
Track multiple open requisitions, candidates, interviews, offers, and follow-up items simultaneously
Recruiting Support
Provide additional recruiting support during periods of high volume
Source prospective candidates through LinkedIn and other recruiting channels
Review resumes and applications against position requirements
Conduct initial candidate outreach and, as needed, preliminary screening conversations
Partner with recruiters and hiring managers to keep searches moving and identify outstanding actions or bottlenecks
Assist with recruiting projects, reporting, and other talent acquisition needs as priorities evolve
HR, Onboarding & People Operations
Coordinate new hire onboarding and orientation activities from offer acceptance through the employee's first days onsite
Welcome new employees and help provide a positive, organized first-day experience
Prepare, distribute, track, and maintain employment-related documentation, including offer letters, onboarding packets, policy acknowledgments, and personnel records
Administer electronic signature workflows using DocuSign and Adobe Acrobat Sign
Maintain accurate employee records and HR documentation within BambooHR and related systems
Assist with benefits administration and employee questions
Support employee lifecycle administration, training activities, compliance requirements, and recordkeeping
Assist with employee engagement initiatives, company events, and other people-focused programs
Generate recruiting and HR reports and maintain accurate data across people systems
Identify opportunities to improve recruiting, onboarding, and HR processes as the company grows
Rockville Site Support
Serve as a site champion and welcoming presence for candidates, new hires, employees, and visitors
Support onsite interviews, onboarding activities, office and campus tours, and other in-person experiences
Help coordinate employee events, meetings, and culture-building activities at the Rockville location
Pitch in wherever needed to help the Talent and People teams operate effectively in a fast-moving environment
What It Takes
1–3 years of experience in recruiting coordination, HR coordination, talent acquisition, human resources, people operations, or a related administrative role
Ability to work onsite at Quantum Space's Rockville, Maryland headquarters
Exceptional organizational skills with the ability to manage multiple open tasks, deadlines, candidates, and competing priorities simultaneously
Strong attention to detail and consistent follow-through—you are someone who enjoys tracking details and closing the loop
Ability to remain organized, responsive, and professional during periods of high recruiting volume and changing priorities
Strong interpersonal skills and a genuine interest in creating a positive experience for candidates and employees
Confidence interacting with candidates, employees, hiring managers, and senior leaders in person and virtually
Experience coordinating complex interviews, meetings, and calendars using Microsoft Outlook
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Experience administering electronic signature platforms such as DocuSign and Adobe Acrobat Sign
Strong written and verbal communication skills
Sound judgment when handling confidential candidate and employee information
Resourceful, adaptable, and comfortable stepping outside of scope when the team needs support
Strong problem-solving, administrative, and customer-service skills
Nice-to-Have Experience
Experience using Greenhouse or another Applicant Tracking System (ATS)
Experience using BambooHR or another Human Resources Information System (HRIS)
Experience with candidate sourcing, resume screening, and preliminary candidate interviews
Experience supporting onboarding, employee lifecycle administration, and personnel record management
Familiarity with employment documentation, offer letters, onboarding packets, reference checks, and compliance-related recordkeeping
Experience supporting recruiting or HR within a startup, aerospace, defense, technology, engineering, or other high-growth environment
Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field
Experience coordinating employee engagement, training, company events, or culture initiatives
What You’ll Get
Ownership – Play an important role in building and supporting the talent and people operations infrastructure that powers our mission.
Impact – Help attract, hire, welcome, and support the exceptional talent developing the next generation of space technologies.
Variety – Gain hands-on exposure across recruiting, talent acquisition, onboarding, HR operations, employee experience, and company culture.
Growth – Develop broad recruiting and HR experience while working closely with hiring managers, employees, and company leadership.
Compensation – Competitive salary, equity, and comprehensive benefits including medical, dental, vision, generous leave, HSA, 401(k) matching, and equity sharing.
Base Salary: $70,000 to $95,000
The salary range for this role is an estimate based on a wide range of compensation factors. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Quantum Space's total compensation package.
Additional Requirements
To comply with U.S. Government space technology export regulations, including ITAR, applicants must be a U.S. citizen, lawful permanent resident, protected individual per 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Apply now. Join us in building the next generation of spacecraft.