Administrative Coordinator III

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
601 Elmwood Ave, Rochester, New York, United States of America, 14642
Opening:
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
500401 Ctr for Nurs Professional Dev
Work Shift:
UR - Day (United States of America)
Range:
UR URG 104 H
Compensation Range:
$19.04 - $26.63
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
We're seeking a highly organized and detail-oriented Administrative Coordinator III to join our Learning and Development team. This pivotal role provides comprehensive administrative and operational support for our Onboarding, Nursing Practice Career Pathways, and Nursing Practice Professional Certification Programs, ensuring efficiency and compliance in our professional development initiatives.
ESSENTIAL FUNCTIONS
Onboarding Program Management:
Oversee new hire compliance, including personnel file management, regulatory documentation, and preassessment creation.
Coordinate all program logistics, communications, invitations, and technical support for weekly onboarding sessions.
Manage eRecord enrollments, room reservations, and serve as a primary point of contact for new hire inquiries.
Support program evaluation and data collection efforts.
Nursing Practice Career Pathways (NPCP)
Manage program data entry, generate monthly advancement reports, and maintain the NPCP SharePoint sites.
Facilitate updates for job descriptions, policies, career ladders, and program documents.
Maintain website content.
Professional Certification Support:
Manage program data entry, maintain the Certification SharePoint sites.
Administer the Professional Certification Program, including Cvent setup, registration, vendor management, invoicing, and certification code distribution.
Track, report, and reconcile certification rates and related data.
Maintain website content and assist with managing program-specific email inboxes.
Other duties as assigned.
MINIMUM EDUCATION & EXPERIENCE
High School diploma or equivalent and 2 years of relevant experience required
Or equivalent combination of education and experience
KNOWLEDGE, SKILLS AND ABILITIES
Proficient in Microsoft Office suite- Excel, PowerPoint, Word, Outlook.
Demonstrates competency in decision making processes, effective communication, and problem solving.
Applies excellent customer service skills to both internal participants and external stakeholders.
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.