Engineer (MIS) - Solar O&M

JOB DESCRIPTION
Position: Junior Engineer/Engineer MIS – Solar O&M
Department: Renewable Energy – Solar O&M
Location: Hyderabad
Function: Solar Operations & Maintenance
Reporting To: Manager – Solar O&M / Head– Solar O&M
Experience: 1-6 Year
Education: B.Tech/Diploma-Electrical
Purpose of the Role
To support the Head Office Solar O&M team through effective MIS, coordination, tracking, follow-up, reporting and closure of O&M-related activities across multiple solar projects, ensuring accurate, timely and reliable information is available for management review and decision-making.
The role will act as the central HO coordination point for PGT, HOTO, O&M readiness, action trackers, vendor bills and pending O&M activities, working closely with site, project and support-function teams to drive timely closure. This is primarily an HO-based coordination and reporting position and not a site execution role.
Key Roles & Responsibilities
2.1 PGT & HOTO Coordination
Track and follow up on Plant Guarantee Test (PGT) activities across all projects.
Maintain project-wise PGT status trackers covering schedule, test status, observations, reports and closure.
Coordinate with site and project teams for timely completion and closure of PGT activities and related documentation.
Follow up on Handover & Takeover (HOTO) activities, including:
Pending punch points
As-built drawings, test certificates and technical documentation
Spares, tools, tackles and materials handover
OEM manuals, warranties and other handover requirements
Maintain project-wise HOTO and punch-point status trackers with responsibility, target date and closure status.
Highlight delays and escalate long-pending PGT/HOTO issues to the HO O&M team.
2.2 MIS & Dashboard Management
Prepare, update and circulate daily, weekly and monthly Solar O&M MIS reports.
Maintain O&M dashboards covering:
PGT and HOTO status
O&M readiness status
Manpower deployment
Generation, availability and PR/CUF data
Pending activities and open action points
Other key O&M KPIs as defined by management
Ensure timely collection of data from project/site teams as per defined reporting formats and timelines.
Verify, validate and consolidate data before reporting, and highlight gaps or inconsistencies to the concerned teams.
Prepare management-level summaries, status reports and review inputs as required.
2.3 Tracker Preparation & Follow-up
Prepare and circulate project-wise action trackers after review meetings and discussions.
Track pending activities, responsible persons, target dates and closure status.
Regularly follow up with respective stakeholders until closure of each action point.
Publish periodic ageing analysis of open points and highlight overdue items.
Escalate critical delays and long-pending issues to the HO O&M team as per the escalation matrix.
2.4 Stakeholder Coordination
Coordinate with site teams, project teams, EPC teams, O&M vendors, contractors, SCM, Commercial, Finance, HR, QA/QC and other internal/external stakeholders.
Follow up on pending actions and ensure timely responses and closures.
Schedule review meetings, prepare agendas and circulate Minutes of Meeting (MOM) with clear action points.
Maintain proper communication records, correspondence and action-point history.
2.5 Bills & Commercial Follow-up
Coordinate and follow up on O&M/vendor bills, supporting documents, work-completion certifications, approvals and payment status.
Track pending bills and coordinate with Commercial/Finance and project teams for timely processing.
Maintain a project-wise bill status tracker with submission, certification, approval and payment details.
Highlight bills pending beyond defined timelines and support resolution of documentation gaps.
2.6 O&M Activity Monitoring
Follow up on planned and pending O&M activities across projects.
Monitor status of:
Preventive Maintenance (PM) schedule compliance
Breakdown-related actions and restoration status
RCA and CAPA closure for major failures/incidents
Major pending works
Spares and material requirements
Other O&M deliverables and statutory/audit observations
Coordinate with site teams for timely completion and closure of activities.
Track incident and equipment failure reports received from sites and follow up on submission of RCA/CAPA reports as per the approved format.
2.7 Reporting & Documentation
Maintain proper records of project-wise reports, trackers, MOMs, correspondence, approvals and O&M documentation.
Maintain a structured and version-controlled central repository of O&M data and documents at HO.
Prepare presentations, review reports and management updates whenever required.
Support the Solar O&M team in data analysis, trend analysis and preparation of management reports.
Ensure records are complete, updated and available for internal reviews and audits.
2.8 Process Standardization & Continuous Improvement
Develop and maintain standard MIS formats, templates and tracker structures for uniform reporting across projects.
Identify opportunities to improve data quality, reporting timelines and follow-up effectiveness.
Support digitalization and automation of MIS reports and dashboards.
Adhere to company policies, data confidentiality and IMS/quality requirements.
Key Performance Indicators (KPIs)
Timely Submission of MIS Reports & Dashboards
Accuracy & Completeness of Reported Data
PGT Status Tracking & Closure Follow-up
HOTO / Punch-Point Closure Tracking
Action Tracker Closure (%) & Ageing of Open Points
Pending Vendor Bill Ageing
PM Compliance & Pending Activity Follow-up
RCA / CAPA Report Submission Follow-up
Timely Escalation of Critical Issues
Timely Circulation of MOMs & Management Updates
Stakeholder Responsiveness & Satisfaction
Authority
The Position Shall Have Authority To:
Seek data, reports and status updates from site, project and vendor teams as per defined formats and timelines.
Circulate MIS reports, trackers and MOMs to relevant stakeholders.
Follow up directly with internal teams, vendors and contractors on pending actions.
Escalate delays, data gaps and long-pending issues to the Manager – Solar O&M / Head – Solar O&M.
Recommend improvements to reporting formats, trackers and coordination processes.
Internal Coordination
The Role Will Coordinate With:
Manager / Head – Solar O&M
Site O&M Teams
Project Execution / EPC Teams
Central Monitoring / SCADA Team
Procurement / SCM
Commercial / Contracts Team
Finance
HR
QA/QC
HSE
IT / Digital Teams
External Coordination
The Role Will Coordinate With:
O&M Vendors / Contractors
EPC Contractors
OEMs / Service Providers
Plant Owner / Client (as required)
Testing Agencies (for PGT-related follow-up)
Key Interfaces During Project Transition
Particular focus shall be given to tracking and reporting the following transition activities:
Project Execution → Commissioning → PGT → Punch-Point Closure → HOTO → O&M Readiness → COD/Commercial Operation → Stable O&M
The incumbent shall track the status of each stage across all projects, maintain up-to-date trackers, and highlight delays and pending requirements to the HO O&M team so that projects transition smoothly to routine O&M.
Core Competencies
Technical Skills:
Strong MS Excel skills – Pivot Tables, VLOOKUP/XLOOKUP, INDEX-MATCH, conditional formatting, charts, data consolidation and dashboards
MS PowerPoint for management presentations and review decks
MS Word and Outlook for documentation and communication
Working knowledge of Solar PV plant equipment, O&M processes and key performance parameters (Generation, PR, CUF, Availability)
Basic understanding of PGT, HOTO, punch points, PM schedules and RCA/CAPA
Knowledge of Power BI, SCADA data extraction or SAP/CMMS will be an added advantage
Behavioral Skills:
Strong follow-up and closure orientation
Good verbal and written communication
Coordination and stakeholder management
Attention to detail and data accuracy
Analytical and problem-solving ability
Planning, prioritization and time management
Ownership, accountability and ability to work under deadlines
Team player with a

Work arrangement
No