Warehouse & Distribution Manager

The Company
HallPass Candy is building the next generation of candy. Our goal is simple: create the candy people already love, with a fraction of the calories, at the same price. HallPass recently launched nationwide at Walmart.
HallPass is part of the Medici Brands portfolio, alongside brands like David. This is a rare opportunity to join a breakout food brand at a pivotal stage of growth. Led by CEO Peter Rahal, Cofounder and former CEO of RXBAR, and President Michael Tierney, Founder and former CEO of Stuffed Puffs, HallPass brings together deep experience building and scaling category-defining consumer brands.
HallPass is working to reimagine one of the largest and most iconic categories in food, proving that better nutrition doesn't have to come at the expense of taste or price. With national distribution and ambitious plans to expand our product portfolio and retail presence, HallPass is working to become a leading candy brand in the U.S. and beyond.
The Role
We're looking for a hands-on, analytical Warehouse & Distribution Manager to own the physical movement of HallPass product end to end. You'll be responsible for three legs of our network: ingredients and packaging HallPass purchases and ships to our co-manufacturers, finished goods moving from co-manufacturers into our 3PL network, and orders shipping from our 3PLs to retail customers and distributors.
This is a builder role. Our network is live and scaling quickly after our national Walmart launch, and many of our processes are still being written. You'll set the standards, hold partners accountable, and make sure the right product is in the right place, on time, in retailer-compliant condition.
What You'll Own
Inbound Materials (Suppliers to Co-Manufacturers)
Own inbound freight for HallPass-purchased ingredients and packaging from suppliers to co-manufacturing sites, including carrier selection and freight terms
Partner with Supply Chain planning to align deliveries with production schedules and prevent line-down risk
Maintain accurate visibility of HallPass-owned raw material and packaging inventory held at co-man sites
Reconcile material receipts, usage, and yield against production output, and investigate variances, scrap, and shrink
Manage supplier lead times, receiving discrepancies, and quality holds on incoming materials
Finished Goods (Co-Manufacturers to 3PL)
Schedule and execute finished goods transfers from co-manufacturers to 3PL warehouses
Ensure accurate lot and date code capture at receipt, and manage QA holds and releases
Own temperature-controlled storage and shipping protocols for heat-sensitive product, including summer shipping standards
Manage 3PL performance on receiving accuracy, inventory accuracy, storage conditions, and food safety requirements (SQF/AIB audits, pest control, allergen segregation)
Outbound Distribution (3PL to Customers and Distributors)
Own order execution to retail customers and distributors, including appointment scheduling, routing guide compliance, pallet and labeling specs, and ASN accuracy
Drive retailer compliance performance, including OTIF and fill rate
Own freight mode strategy across FTL, LTL, consolidation, and customer pickup programs
Manage and dispute compliance chargebacks and deductions, and fix the root causes behind them
Manage freight damage and loss claims
Inventory Control
Own inventory reconciliation across raw materials, packaging, and finished goods at every co-man and 3PL location
Enforce FEFO rotation and retailer shelf life minimums at shipment
Lead cycle counts and partner with Finance on month-end inventory close and material variance reporting
Maintain lot traceability and recall readiness across the network
Cost & Performance
Build and own KPI reporting: freight cost per case, warehousing cost per pallet, OTIF, inventory accuracy, chargeback rate, and claims recovery
Audit 3PL and carrier invoices and recover billing errors
Build and manage the annual freight and warehousing budget
Plan capacity and execution for seasonal peaks, including Halloween, Valentine's Day, and Easter
Process & Scale
Write SOPs, SLAs, and escalation procedures with every 3PL and carrier partner
Improve EDI and systems integration between our ERP, 3PL WMS, and retail partners
Lead evaluation and onboarding of new warehouses, carriers, and logistics partners as the network expands
Requirements
5+ years in warehousing, distribution, or logistics at a CPG brand, ideally food or confectionery
Direct experience managing 3PLs and carriers, with a track record of holding partners to SLAs
Experience managing owned inventory at contract manufacturers under toll or toll-plus arrangements
Hands-on experience with major retailer supply chain programs. Walmart experience strongly preferred
Working knowledge of EDI (850, 856, 810), routing guides, and retailer compliance requirements
Experience managing temperature-sensitive or food-grade product
Proven results reducing chargebacks, recovering freight claims, or cutting logistics cost
Strong with data and spreadsheets. Comfortable building reporting from scratch
Clear, direct communicator with external partners and internal teams
Bias toward action. You fix problems at the root, not just the symptom
Benefits
This is a full-time, in-office role based in New York City. We work onsite five days a week — when culture lines up, it is fun to be in the office together.
160,000-185,000 total cash compensation including cash bonus based on attainment of company targets
Company equity opportunity
100% covered Health, Vision, Dental Insurance
401(k) with 4% company match
Additional perks such as fully covered gym expenses
Substantial and required PTO

Work arrangement
No