Production Coordinator

If you are a current Barnard College employee, please use the internal career site to apply for this position.
Job:
Production Coordinator
The Production Coordinator provides operational and administrative support for academic, co-curricular, and external events across the College’s three campus theatres: the Glicker-Milstein Theatre, LeFrak Theatre and Minor Latham Playhouse. The Coordinator reports to the Senior Associate Director of Operations in the LeFrak Center for Well Being with dotted-line accountability to Director of Production of the Minor Latham Playhouse and Glicker Milstein Theatre.
Job Description:
The Coordinator maintains the following responsibilities across the three campus theatre spaces, with additional duties as assigned.
Skills, Qualifications & Requirements:
Operations
Schedule and lead monthly meetings to improve visibility and planning processes across three theatre spaces
Support the budget development process; track budgets and expenditures for productions that take place in the LeFrak Theatre, Glicker-Milstein Theatre, and Minor Latham Playhouse
Manage relationships and contracts with vendors (in collaboration with Theatre Department where appropriate), licensing agencies (incl. performance rights for select campus performances), third-party space renters, and part-time production staff)
Participate in the outfitting and maintenance of theatre spaces in the Barnard Theatre Department, including the procurement of set materials and equipment purchases and upgrades
Schedule the use of campus theatre spaces in consultation with key campus partners, external partners/renters, and other internal/external stakeholders
Create and implement internal policies for scheduling of spaces by faculty, staff, and students (including recognized student organizations) in collaboration with Events Management and other stakeholders
Liaise with relevant Columbia University offices as appropriate
Ensure effective and safe use of the theatrical spaces, including onboarding of any outside production staff as appropriate
Provide semesterly administrative support for Theatre Department auditions
Attend production-related staff meetings and take notes
Reconcile weekly box office revenue and maintain POS equipment and software
Event Management
Manage ticketing for productions, including the creation of event pages and tickets and facilitating ticket sales, refunds, and customer service; hire and oversee student workers to support events and productions
Manage campus access process for all ticket-holders and other guests
Coordinate with Events Management, Facilities, CARES, and other cross campus teams to ensure smooth planning and execution of events and performances
Manage audience movement and safety at performances, maintaining fire safety certification
Serve as a primary on-site point of contact for events
Support post-performance receptions
Publicity
Support publicity for productions, including the management of community engagement lists, in direct coordination with Barnard Communications
Assist Senior Associate Director of Operations to create and implement systems for streamlining communications across theatrical venues on campus
Coordinate the production of marketing and other collateral materials with Barnard Communications as appropriate
Arrange for the archiving of production photos and videography, liaising with appropriate stakeholders
Skills and Qualifications:
Required Qualifications
Bachelor's degree
3-5 years of experience in theatrical or event production
Availability to work evenings and weekends
Preferred Qualifications
Bachelor’s degree in theatre, event production and management, non-profit management or similar field
Experience working at college or university
Knowledge of at least one area of technical theatre (i.e. sound, lighting, etc.)
Skills and Abilities
Strong time management and task prioritization
Excellent written and verbal communication
Experience working with and aptitude for learning new software programs, including but not limited to ECT products, QLab, Google Suite, Microsoft Office Suite, Adobe platforms
Positive and professional demeanor while working in a high volume and high energy environment under competing deadlines
Commitment to becoming an engaged member of an academic institution and supporting the work of faculty, students, staff, and the broader Barnard community
|Salary: $70,000 $76,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Company:
Barnard College
Time Type:
Full time