Executive Assistant (Remote)

About the opportunity
Support the President of a growing national personal injury law firm by managing communications, priorities, scheduling, and follow-through across teams. This role combines executive administration with close involvement in legal operations, financial approvals, executive onboarding, and board communications.
What you'll manage
Lead a daily morning check-in with the President to align priorities, identify risks, and protect time for strategic work.
Manage the President's inbox and team messaging, triage requests, draft responses, route information, and track items requiring attention.
Convert recorded meeting transcripts into clear action items within 24 hours and follow them through to completion.
Own calendar management and coordinate meetings with executives, attorneys, and external partners.
Coordinate with operations, finance, technology, and people teams on key hires, state launches, and board follow-ups.
Support executive onboarding, travel arrangements, off-site events, and board meeting preparation.
Provide direct, constructive feedback to the President and exercise judgment about when to raise concerns.
Required background and skills
Experience supporting C-suite leaders as an Executive Assistant at a high-growth company with more than 400 employees.
Exposure to legal services, financial services, or multi-state operations.
Outstanding written communication and the ability to draft in a senior leader's voice.
Strong organization and consistent follow-through.
Emotional intelligence, professional discretion, and confidence communicating candidly with leadership.
Ability to create structure in ambiguous, fast-moving situations.
Proficiency with email, team messaging, calendars, and project tracking tools, with the ability to learn new systems quickly.
Fluency with AI tools as part of everyday work.
Adaptability, openness to feedback, accountability, and a collaborative approach to problem-solving.
Compensation and benefits
Base compensation depends on experience and the role's market and location. Compensation ranges vary geographically according to local market rates and labor costs.
Eligibility for a performance-based bonus.
Medical, dental, and vision insurance.
401(k) with company match.
Health Savings Account.
Life insurance and disability coverage.
Paid time off.
Parental leave.

Work arrangement
Yes