Executive Assistant - Remote

# Executive Assistant
## About the Role
We are seeking an Executive Assistant to provide high-level administrative and executive support in a fast-paced, highly matrixed organization. This role requires confidentiality, initiative, sound judgment, professionalism, and the ability to work effectively with staff at all levels.
The Executive Assistant will support administrative operations through research, report preparation, information requests, correspondence, visitor coordination, conference calls, travel arrangements, meeting scheduling, and other clerical functions. The successful candidate will be flexible, proactive, resourceful, efficient, and able to manage responsibilities with minimal supervision.
## Key Responsibilities
* Provide high-level administrative and executive support.
* Conduct research and prepare reports as needed.
* Handle information requests and confidential information.
* Prepare correspondence and other administrative materials.
* Receive and coordinate visitors.
* Arrange conference calls and meetings.
* Manage travel arrangements.
* Manage calendars and schedules.
* Perform general clerical and administrative functions.
* Develop effective working relationships within a highly matrixed organization.
* Interact professionally with staff at all organizational levels, including senior management.
* Adapt procedures, processes, and techniques to meet department activities and goals.
* Manage multiple priorities effectively in a fast-paced environment.
* Complete administrative and executive support tasks with minimal supervision.
## Required Qualifications
* Minimum 3 years of experience in an Executive Assistant or Administrative Assistant role.
* High school diploma or GED.
* Experience with calendar management.
* Strong working experience with Microsoft Word, Excel, and PowerPoint, including table creation, mail merges, and basic formatting.
* Knowledge of general office procedures, including filing, correspondence, scheduling, expenses, and calendar management.
* Ability to multitask in a fast-paced environment.
* Strong problem-solving ability.
* Effective interpersonal skills and excellent telephone etiquette.
* Tact and good judgment when handling confidential situations.
* Proven experience interacting with senior management.
* Adaptability and ability to work effectively as part of a team.
## Preferred Qualifications
* Bachelor's degree.
## Skills & Competencies
* Executive and administrative support
* Calendar management
* Microsoft Word, Excel, and PowerPoint
* Administrative and clerical procedures
* Scheduling and meeting coordination
* Travel arrangements
* Report preparation and research
* Confidential information handling
* Multitasking and prioritization
* Problem-solving
* Interpersonal communication
* Telephone etiquette
* Professionalism
* Adaptability and teamwork
* Resourcefulness and initiative
* Sound judgment
* Relationship building in matrixed organizations
## Education & Experience
**Education:**
* High school diploma or GED required.
* Bachelor's degree preferred.
**Experience:**
* Minimum 3 years of experience in an Executive Assistant or Administrative Assistant role.
## Work Arrangement & Schedule
* **Location:** 1585 Broadway, New York, NY.
* **Work Arrangement:** Fully onsite.
* **Schedule:** 5 days per week in the office.
* No remote work opportunity is available.
* **Employment Type:** 6-month contract.
## Compensation & Benefits
Compensation and benefits are not specified in the provided job description.
## Additional Information
This position requires a high level of confidentiality, professionalism, flexibility, and efficiency, along with the ability to interact with employees and senior management at all levels of the organization.

Work arrangement
Yes