ISO Compliance Specialist

About the Role
We are looking for an ISO Compliance & Documentation Specialist who can organize, manage, and maintain a centralized system for ISO audit records, compliance requirements, evidence, policies, procedures, and related documentation.
The role will involve setting up a structured documentation and compliance system, coordinating with different teams for evidence collection, identifying documentation gaps, and ensuring records remain updated and audit-ready.
Key Responsibilities
Collect and consolidate previous ISO audit reports, findings, evidence, policies, procedures, and supporting documents.
Identify applicable ISO standards and requirements and convert them into clear checklists and requirements registers.
Review existing documentation and identify missing, outdated, or incomplete records.
Maintain records of compliance gaps, document owners, action items, and deadlines.
Design and implement a centralized ISO compliance repository/document management system.
Establish folder structures, document naming conventions, metadata, version control, access permissions, and retention processes.
Create reusable templates, checklists, trackers, and workflows for audit preparation and evidence collection.
Coordinate with HR, Finance, IT, and other stakeholders for documentation and evidence requirements.
Track document ownership and ensure required records are updated on time.
Coordinate requirements for integrations with existing third-party systems where required.
Document the compliance process and train internal stakeholders on maintaining the system.
Conduct periodic documentation checks and support preparation for future ISO audits.
Required Skills & Experience
Experience in compliance documentation, quality management systems, audit coordination, process documentation, records management, or a similar role.
Strong documentation and organizational skills.
Ability to convert requirements into clear checklists, workflows, trackers, and ownership structures.
Ability to research standards and requirements and accurately record sources.
Hands-on experience with document management systems, shared repositories, spreadsheets, workflow tools, or compliance platforms.
Strong MS Excel / Google Sheets skills, including filters, data validation, trackers, and structured registers.
Excellent written communication and stakeholder coordination skills.
Strong attention to detail and follow-up skills.
Ability to work independently and handle confidential information.
Preferred Skills
Exposure to ISO standards or ISO audit preparation, such as ISO 9001, ISO 17100, ISO 27001, or relevant standards.
Experience setting up document control systems, knowledge bases, compliance repositories, or workflow automation.
Experience coordinating data between third-party business systems.
Experience working with HR and/or Finance processes.

Work arrangement
No