Procurement Administrator

Primary Location :
BIGGLESWADE, United Kingdom
At Solina, our community of close to 5,000 people share a passion for food and live our entrepreneurial culture.
We design customised savoury solutions for our clients operating in the food industry, food service, butchery and nutrition markets. With sustainability at the heart of our business model, we aim to produce food that is good in every sense of the word: delicious, nourishing, affordable, sustainable and convenient.
Solina is a fast-growing business, with around 50 production sites and R&D laboratories present in more than 19 countries mainly in Europe and North America.
By constantly rethinking culinary solutions, we make food matter for people and the planet.
If you're ready for a new adventure in a dynamic, expanding, passionate, international company, join us !
Please note this role does not meet the Home Office requirements for Skilled Worker visa sponsorship. Applicants must have existing authorisation to work in the UK
About the Role
An excellent opportunity to join a collaborative procurement team and contribute to the efficiency and effectiveness of procurement operations across the UKI business. You will play a vital role in supporting both operational and strategic procurement activities.
Key Responsibilities
Procurement Data & Systems
Maintain and update procurement systems, including supplier data, pricing, and contract information
Ensure high levels of data accuracy, integrity, and consistency
Maintain procurement documentation, reports, and KPI tracking tools
Supplier & Sourcing Support
Support sourcing activities, including gathering supplier information and issuing RFQs
Assist with tender processes and supplier documentation as directed
Support supplier onboarding and ensure master data is accurate and up to date
Operational Support
Monitor contract usage against forecasts and highlight variances
Support resolution of invoice queries with suppliers and internal teams
Assist with order tracking, expediting, and reviewing volume variations with purchasing teams
Stakeholder Collaboration
Work closely with Supply Chain, Production, NPD, and Finance teams
Support innovation and product development by coordinating supplier samples, pricing, and specifications
Build and maintain effective relationships with suppliers and internal stakeholders
Governance & Compliance
Ensure adherence to procurement policies, processes, and compliance requirements
General Support
Provide administrative and coordination support to the procurement team
Support ad hoc procurement projects and activities as required
Skills, Experience & Knowledge
Core Skills
Strong organisational and prioritisation skills
Good communication skills
High attention to detail and accuracy
Ability to manage multiple tasks in a fast-paced environment
Technical Skills
Intermediate Excel skills (e.g. Pivot Tables, VLOOKUP, data handling)
Experience with procurement systems or ERP platforms (desirable)
Experience
Previous experience in an administrative or procurement support role is preferred
Experience working in a supply chain, manufacturing, or FMCG environment is advantageous
Behavioural Competencies
Strong communication and stakeholder management skills
Proactive, organised, and solution-oriented approach
Ability to collaborate effectively across cross-functional teams
Key Performance Indicators (KPIs)
Accuracy and completeness of procurement data
Timeliness of supplier onboarding and updates
Timeliness of sample, pricing and spec support for tender and customer activity
Responsiveness and resolution time for invoice queries
Contract tracking accuracy and reporting quality
Benefits
A competitive salary with a Hybrid working model (3 days per week on-site in Biggleswade)
Occasional travel to UKI sites and suppliers, with a small chance of very limited international travel
We are open to talents of all backgrounds. Our recruitment process is based on competences, and we openly welcome all candidates of all types according to our DEI Commitment