Administrative Assistant III

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: Replacement
Site: Princess Margaret Cancer Centre - 610 University Ave. Toronto, ON M5G 2M9
Department: PMH Administration
Reports to: Clinical Director
Salary Range: $28.42 - $35.52 per hour
Hours: 37.5 hours per week
Shifts: Days - Mon - Fri, Office Hours
Status: Permanent Full-Time
Closing Date: October 9, 2026
Position Summary
Working under the direction of the Clinical Director, the successful candidate will provide services involving (but not limited to) the following:
The ADMINISTRATIVE ASSISTANT III exercises considerable judgment and independence to provide complex secretarial and administrative support services to senior professional personnel, including:
Duties
Coordinates and maintains written and/or electronic calendar/schedule of assigned personnel
Utilizes advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials
Coordinates, organizes or plans meetings/events
Provides direct and/or functional supervision for assigned personnel
Monitors and analyzes departmental budgets,
Ensures efficient operation of the office, including:
Develops, organizes and maintains electronic and paper information filing/retrieval methods, systems, or formats, including:
Performs clerical support functions, including:
Performs cross-functional and other duties consistent with the job classification, as assigned and/or requested.
Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention’s of the Act, in a timely manner
Completion of Grade XII or recognized equivalent required.
Completion of a recognized medical or business post secondary secretarial arts program at the diploma level required.
Four (4) years related secretarial support experience required.
Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.
Previous supervisory experience preferred.
Experience working in a health care environment an asset.
Excellent organizational and time management skills required.
Very good interpersonal and customer service skills required.
Very good verbal and written communications skills required.
Comprehensive knowledge of health care, organizational/office practices, procedures and standards required.
Ability to produce high quality work in accordance with Hospital standards required.
Ability to maintain confidentiality required.
Ability to work well under pressure and use good judgment in assessing difficult situations required.
Knowledge of medical terminology an asset.

Employment type
Full-time

Work arrangement
No