Clinical Coordinator, Prelicensure

Description:
Job Description Summary:
The Clinical Coordinator coordinates the clinical and/or community placement activities of the pre-licensure or graduate nursing programs within the College of Nursing for an assigned campus. Assists the team to develop, coordinate, assigns, and maintain clinical and/or community site relationships. Collects and/or maintains documentation required by the clinical and/or community sites to be compliant with policies and standards. Collaborates with the specific placement director for program-specific needs.
Duties and Responsibilities:
Duties and Responsibilities:
I. Coordinate Clinical Placements
· Work with CCT leadership and Clinical Directors of pre-licensure to ensure adequate clinical/community placements (sites, preceptors, and required hours) are available.
· Communicate effectively with the relevant individuals and groups (internally and externally) reporting any concerns to the Director(s) of Clinical Affairs for follow-up.
· Provide guidance and support for students to prepare for onboarding and progression through the entire clinical/community placement process.
· Maintain ongoing communication with the Clinical Coordinators and Placement Directors regarding updates (e.g., new policies, new trainings) from clinical partners that may have an impact on student placement.
· Participate in meetings with clinical partners locally and/or regionally as requested by CCT leadership.
· Maintain, or have immediate access to, the documents required by clinical partners to demonstrate student and faculty compliance during audits.
· Develop and maintain proficiency in multiple applications for all clinical placement activities.
II. Procurement and Management of Clinical Sites
· Maintain relationships with existing sites/preceptors to ensure a positive relationship.
· Represent the Samuel Merritt University School of Nursing in a positive and professional manner.
· Prepare, and review for accuracy, the clinical contract request forms and submit to the SMU Contract Specialist for processing.
· Monitor contract status of all clinical sites (new and existing contracts) and notify Directors when contracts expire or need renewal.
· Maintains an accurate database to document status of student displacements and the resolution.
III. Compliance
A. CLINICAL SITES
· Maintain a current repository of all SMU required preceptor documents and manage the distribution of these documents to clinical sites as necessary.
· Submit required clinical/community documents to the sites in a timely and complete manner.
· Submit course syllabi and objectives to clinical/community partners/preceptors prior to the start of the course at their requests.
· Communicate with the hospital partners regarding Preceptorship and provide necessary paperwork/documentation for the student rotation.
· Submit to the clinical/community sites student rosters, contact information and other required information prior to clinical rotations.
B. STUDENTS
· Ensure students have submitted all required documents for their specific clinical site assignments in a timely manner.
· Assist AA to confirm all student compliance requirements are complete and uploaded into the SMU system as required by Samuel Merritt University programs and various clinical sites.
· Ensure students are aware of required documents and/or logs they need to maintain during their clinical/community rotations. This includes providing students with instructions on how to access, complete and submit.
· Maintain access to My Clinical Exchange and other similar systems (i.e., accounts) are up to date; monitor for account expirations
· Confirm access for students to site specific systems, i.e., OAR (Sutter) and UC Davis. Identity; monitor for expiration dates and need for renewal.
C. FACULTY
· Ensure clinical faculty have submitted all required documents for their specific clinical site assignments in a timely manner.
· Assist AA to ensure all faculty compliance requirements are met and uploaded into the SMU system as required by Samuel Merritt University programs and various clinical sites.
· Ensure access to My Clinical Exchange and other similar systems (i.e., accounts) are up to date; monitor for account expirations
· Confirm access for faculty to site specific systems, i.e., OAR (Sutter,) UC Davis and NUIDs Identity; monitor for expiration dates and need for renewal.
IV. General Administrative Support
· Receive and direct inquiries from clinical/community sites, preceptors, and students to appropriate administrators, faculty, and staff, as needed
· Assist AA with scheduling on campus electronic health record training for faculty (PL) and students prior to start of clinical/community rotation
· Participate in new student orientation, as appropriate for each program, to provide clinical/community overview and unique requirements
· Assist AA to schedule/arrange new faculty orientation at the clinical/community site; maintain documentation of completion date.
· Collaborate with Program Chair/Course Managers to ensure clinical/community faculty are appropriate for each clinical setting.
REQUIRED SKILLS AND CHARACTERISTICS
· Self-starter that takes initiative and independently develops solutions.
· Strong leadership and evaluation skills.
· Excellent communication, written, oral and negotiation skills.
· Excellent interpersonal skills that would support optimal public relations for CCT and the SoN.
· Good judgement and creative critical thinking to solve problems and to develop alternative solutions.
· Handle privileged information in a confident manner.
· Ability to organize and prioritize workload.
· Effective project planning and implementation skills.
· Excellent organizational and operational skills.
· Excellent concentration and attention to details required for an extended period of time
· Extensive computer experience and the ability to use the Microsoft Office Suite (Word, Excel, PowerPoint).
· Ability to speak effectively with public, co-workers, faculty and student populations.
· Ability to receive and interpret detailed information through written and verbal communication.
· Ability to read and write clear documents
PHYSICAL REQUIREMENTS
· Consid