Program Administration & Logistics Coordinator (Remote - US)

Resolve to Save Lives (RTSL) is a global health organization that partners locally and globally to create and scale solutions to the world’s deadliest health threats. Millions of people die from preventable health threats. We collaborate to close the gap between proven, life-saving solutions and the people who need them. Since 2017, we’ve worked with governments and other partners in more than 60 countries to save millions of lives. We work toward a future where people live longer, healthier lives, communities flourish, and economies thrive. This is an ambitious vision, and it inspires us and our partners to make progress every day.
Position Purpose:
The Program Administration & Logistics Coordinator provides high-quality administrative and logistical support to the Chief Program Officer (CPO) and Office of the CPO, helping the office operate efficiently and enabling senior program leaders to focus on their highest-priority work.
The Coordinator manages scheduling, travel and expenses, supports contracting and procurement processes, and coordinates logistics for meetings, workshops, retreats, and other in-person gatherings. Working closely with program teams and Shared Services, the role helps connect RTSL’s distributed workforce by ensuring that meetings and convenings are thoughtfully planned, efficiently executed, and a positive experience for participants.
Core Responsibilities:
Executive and Office Coordination
Manage day-to-day calendar and scheduling needs for the CPO and Office of the CPO, coordinating meetings, resolving conflicts, protecting focus time, and helping keep schedules aligned with priorities.
Coordinate recurring and ad hoc meetings across multiple teams, geographies, and time zones.
Support the Office of the CPO’s operating rhythm, including scheduling leadership reviews, program leadership meetings, team meetings, and other recurring forums.
Anticipate administrative needs and proactively address scheduling, logistical, and coordination issues before they become barriers.
Maintain organized records, materials, and other administrative resources for the Office of the CPO.
Travel and Expense Coordination
Coordinate travel arrangements for the CPO and, as needed, other members of the CPO Office, including transportation, accommodations, itineraries, and visa-related logistics.
Prepare, submit, and reconcile expense reports in accordance with RTSL policies and follow up on outstanding documentation or approvals.
Coordinate travel logistics for staff participating in program convenings, workshops, retreats, and other in-person gatherings.
Provide clear and timely logistical information to travelers and participants and troubleshoot issues as they arise.
Meetings, Convenings, and Shared Logistics
Coordinate end-to-end logistics for leadership meetings, Program Senior Management Team meetings, program workshops, retreats, learning events, and other gatherings, including venues, travel, catering, materials, technology, and participant support.
Partner with program teams and Shared Services to plan and deliver effective in-person gatherings for RTSL’s distributed workforce.