Post Sales Executive

About the job
Position: Post Sales Executive
Department: Sales
Location: Delhi and Mumbai
About Nature Morte
Nature Morte is one of India’s most internationally recognized contemporary art galleries, with a 25-year history of placing Indian artists at leading global institutions, including Tate Modern, the Guggenheim, and the Centre Pompidou. Alongside the gallery, Nature Morte operates the Saat Saath Arts Foundation, home to India’s first international sculpture park, and SSA Advisory, its institutional art advisory practice. The organisation is currently in an active phase of international expansion, with new locations and programmes being developed globally.
Role Overview
Candidate will be responsible for ensuring the smooth and accurate execution of confirmed artwork sales from sale confirmation through documentation, payment coordination, artwork readiness, dispatch/delivery, and final closure.
The role will also support artwork inventory, archival documentation, movement tracking, and coordination between Sales, Archive, Operations, Finance, Logistics, and clients.
Over time, the role will expand to include sales support and coordination activities, providing the candidate with exposure to the complete sales lifecycle while maintaining strong control over post-sale processes and documentation.
1. Artwork Documentation & Inventory Management
· Maintain meticulous digital and physical records for all artworks (images, materials, dimensions, dates, provenance, storage details).
· Create and update checklists, condition reports, installation notes, and movement history.
· Upload and manage all artwork data in the inventory system with 100% accuracy.
· Ensure timely documentation for new arrivals, sales, loans, and internal transfers.
2. Archival Coordination (Mumbai and Delhi)
· Serve as the primary documentation liaison between the Mumbai gallery and the central archive team.
· Share regular updates on artwork movements, new documentation, and condition concerns.
· Ensure all archival standards and protocols are upheld consistently across both locations.
3. Artwork Intake, Movement & Record Updates
· Document all artwork movements (incoming, outgoing, storage, exhibitions, fairs, loans).
· Prepare required documentation such as packing lists, movement orders, and inward/outward registers.
· Work with operations and logistics teams to ensure movement details are accurately recorded.
4. Condition Reporting
· Conduct condition checks for artworks during intake, pre-exhibition, post-exhibition, and prior to shipping.
· Update and maintain detailed condition reports and notify the Associate Director and archive team of any concerns.
· Ensure proper handling protocols are followed to minimize risks.
5. Storage Organization & Archival Integrity
· Maintain an organized artwork storage space in the Mumbai gallery with correct labeling and categorization.
· Coordinate with the operations team to ensure proper storage conditions (clean, secure, and systemized).
· Assist in inventory audits and cross-location reconciliations.
6. Cross-Functional Collaboration
· Support curatorial, sales, and communications teams by providing accurate artist and artwork information for: Press releases, Sales decks and price lists, Wall texts and labels, Exhibition checklists, social media and publication need and ensure all shared documentation aligns with the official archive.
7. Maintain records of all incoming and outgoing works, ensuring condition checks are carried out and accurately documented, with daily updates in Artlogic.
8. Track and update daily movements of artworks and other physical assets to and from the Bombay location, ensuring proper documentation and traceability.
9. Ensure all trackers and Artlogic records are consistently updated, accurate, and aligned with physical movements and condition reports.
10. Assist during artwork installations, including on-site coordination and operational support when required.
Ideal Candidate Profile
· Bachelor’s or Master’s degree in Art History, Museum Studies, Archival Science, Fine Arts, or related fields.
. 2–3 years of experience in an art gallery, archive, museum, or cultural institution.
. Excellent Communication Skills
· Strong understanding of documentation systems, artwork handling, and condition reporting.
. Strong in Excel
· Familiarity with digital inventory tools or gallery management software.
· Excellent organizational and record-keeping skills.
· Strong communication skills and a high attention to detail.
· A deep respect for the integrity of artworks and archival accuracy.

Work arrangement
No