[Remote] Executive Assistant to Sales Director | Strategy & Business Support

QH Distribution Vietnam is a member of QH Distribution Inc., established in San Diego, CA, with over 36 years of expertise in distribution, import, wholesale and logistics. Serving more than 40 countries, we connect suppliers with customers worldwide, offering tailored solutions and support through offices in California, Mexico, Vietnam and Malaysia.
I- What You’ll Be Doing:
1- Project Follow-up & Coordination: 60%
Maintain an overview of ongoing projects, priorities, deadlines, and key deliverables.
Consolidate information from different teams and stakeholders into clear, organized updates for the Sales Director.
Track assigned action items and follow up with responsible parties to ensure progress and timely completion.
Identify pending tasks, delays, missing information, or potential issues and bring them to the Director’s attention.
Connect relevant people across Sales, Marketing, Business Analysis, Brand, Operations, and external partners to keep projects moving.
Prepare concise project updates, status summaries, and follow-up lists.
Support the Sales Director in keeping multiple business initiatives organized and aligned.
Assist in coordinating consulting projects, brand-related initiatives, sales activities, and other business projects as assigned.
2- Learning & Understanding Business Operations: 30%
Learn and understand the company’s business model, products, customers, brands, and key business processes.
Understand the roles and responsibilities of different teams and how they interact with one another.
Build an understanding of the relationships between Sales, Marketing, Brand, Business Analysis, Operations, and external partners.
Learn how information, decisions, and tasks move across different teams.
Research and organize business information to help the Sales Director understand situations and make informed decisions.
Gradually develop the ability to identify the right person, team, or resource to involve in a particular issue or project.
3- Meeting & Schedule Management: 10%
Manage and organize the Sales Director’s meetings, appointments, and priorities.
Prepare meeting agendas, materials, and key information when required.
Record and organize important decisions, action items, and deadlines from meetings.
Ensure relevant follow-up items are clearly captured and tracked.
II- Who We’re Looking For:
Diploma or degree in Business Administration, Office Management, or a related field.
Fluent in English (written and spoken); additional languages are a strong advantage.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with CRM systems (e.g., Salesforce) and ERP tools is a plus.
Minimum 1–3 years in an executive assistant or senior secretarial role, preferably within FMCG, retail, or a multinational environment.
Exceptional organizational and time-management skills
Strong written and verbal communication
High level of discretion and confidentiality
Ability to multitask and prioritize under pressure
Cultural awareness and comfort working across international teams
Proactive, resourceful, and detail-oriented
III- Why You’ll Love Working Here:
Salary: Negotiable based on experience and skills.
Work arrangement: Remote US-based Team
Equipment: Laptop provided.
Performance review: Twice per year.
Benefits: Annual health check, year-end bonus, and annual travel opportunities.
Environment: Work in an international, collaborative, fair, and dynamic team.
Working hours: Monday to Friday, 8:00 AM – 12:00 PM and 1:30 PM – 5:30 PM
Office location: Thu Duc, Ho Chi Minh.
How to Apply:
Send your CV to: recruitment@qhdistribution.com with the subject “Application – [Position Title]”.

Work arrangement
Yes