High School Department Administrative Assistant

High School Department Administrative Assistant
School: Glendale High School
Workplace Type: Remote
Employment Type: Full-Time
Salary: $26,700–$38,300 per year
Schedule: Monday–Friday, 8:00 AM–4:00 PM CT
About Us
Glendale High School is committed to providing a supportive and engaging educational environment where students are encouraged to learn, grow, and achieve their academic and personal goals. Our school brings together educators, administrators, and support staff who work collaboratively to provide students with the resources and guidance they need to succeed.
We are seeking a highly organized and dependable High School Department Administrative Assistant to provide administrative and clerical support to the school’s academic department. This remote position will help ensure that departmental operations, communications, records, and administrative activities are organized and handled efficiently.
Job Description
The High School Department Administrative Assistant will provide day-to-day administrative support to a designated department within Glendale High School. This individual will assist with maintaining records, preparing documents and reports, coordinating schedules and communications, responding to inquiries, tracking deadlines, and supporting department leadership and staff.
The ideal candidate is organized, detail-oriented, professional, and comfortable managing multiple priorities independently in a remote environment.
Responsibilities
Provide administrative and clerical support to the assigned high school department.
Maintain accurate digital records, files, spreadsheets, and databases.
Prepare, format, organize, and distribute departmental documents, reports, forms, and materials.
Coordinate meetings, schedules, appointments, and departmental deadlines.
Monitor emails and administrative requests and provide timely follow-up.
Communicate professionally with administrators, teachers, staff, students, parents, and other stakeholders when appropriate.
Assist with tracking departmental projects, assignments, activities, and deadlines.
Compile information and prepare routine reports and summaries.
Maintain confidential student, employee, and departmental information.
Assist with preparing and distributing instructional and administrative materials.
Support department leadership with routine administrative requests and special projects.
Maintain organized digital filing and document-management systems.
Enter and update information accurately in school and departmental systems.
Assist with purchasing requests, supplies, invoices, and related documentation when needed.
Coordinate with other school departments to obtain and share information.
Follow school policies, procedures, and administrative requirements.
Identify administrative issues and follow up with the appropriate staff.
Perform other administrative duties as assigned.
Qualifications
2+ years of experience in administrative assistance, office administration, school administration, or a related field preferred.
Previous experience supporting a school, educational organization, or academic department is a plus.
Strong written and verbal communication skills.
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Ability to manage multiple priorities and deadlines.
Proficiency with Microsoft Office, Google Workspace, spreadsheets, email, and digital document-management systems.
Ability to handle confidential information professionally.
Ability to work independently and effectively in a remote environment.
Dependable, professional, and service-oriented approach.
Benefits
Fully remote work environment
Competitive annual salary
Health and dental insurance
Vision insurance
401(k) with employer matching
Paid Time Off (PTO)
Paid holidays
Professional development opportunities
Performance-based compensation opportunities
Career growth opportunities
Supportive and collaborative work environment

Work arrangement
Yes