Assistant Manager- Administration

Organization: Kanakia International School
Location: Andheri East,Mumbai
Department: Administration
Reporting To: Head of Administration
Key Responsibilities
Administration & Operations
Manage and supervise daily school administration activities.
Ensure smooth functioning of all administrative processes and support services.
Coordinate with internal departments for operational requirements.
Facility Management
Oversee maintenance of school infrastructure, classrooms, common areas, and utilities.
Ensure cleanliness, safety, and upkeep of the campus.
Coordinate preventive and corrective maintenance activities.
Vendor Management
Manage housekeeping, security, transport, maintenance, and other service vendors.
Monitor vendor performance and ensure compliance with service standards.
Process vendor documentation, contracts, and invoices.
Asset & Inventory Management
Maintain records of school assets, equipment, and inventory.
Monitor stock levels and coordinate procurement requirements.
Ensure proper tracking and maintenance of assets.
Compliance & Documentation
Maintain administrative records, agreements, licenses, and statutory documents.
Support audits and ensure compliance with school policies and regulatory requirements.
Prepare administrative reports and MIS as required.
Event & Logistics Coordination
Coordinate administrative arrangements for school events, meetings, workshops, and activities.
Manage logistics, transportation, and facility requirements for school functions.
Requirements
Graduate in any discipline (MBA/PGDM preferred).
5–8 years of experience in Administration, Facility Management, or Operations.
Strong knowledge of vendor management, facility operations, and administrative processes.
Excellent communication, coordination, and problem-solving skills.
Proficiency in MS Office and administrative reporting.
Preferred Experience
Experience in schools, educational institutions, hospitality, or corporate administration.
Ability to manage multiple stakeholders and operational activities effectively.
Key Competencies
Leadership & Team Management
Vendor & Facility Management
Planning & Coordination
Documentation & Compliance
Communication & Interpersonal Skills
Attention to Detail
Skills: sop development,vendor coordination,administrative,inventory control,administrative processes,erp systems

Work arrangement
No