Executive Assistant, COO

Gradial is the marketing operations system of work that helps marketers and creatives move from idea to execution faster. Our platform orchestrates across martech stacks, workflows, and people to automate marketing execution, cutting execution time, so marketers focus on the work only humans can do: shaping brands, understanding customers, and creating the work that moves people.
Backed by leading investors, we’re building software that adapts to the user, not the other way around. We move with urgency, operate with ownership, and solve hard problems from first principles. If you want to do ambitious work, take real responsibility, and help define the future of AI-native content operations, you’ll do your best work here.
The Role
Gradial is hiring an Executive Assistant to support our C-Suite Executives in a fast-moving, high-growth environment. You will own the scheduling, travel, coordination and follow-through that keeps our C-Suite Executives focused on the highest-impact priorities across the business.
This role is about more than keeping calendars organized. You will create structure across competing priorities, anticipate needs and ensure important work continues moving without unnecessary friction. The right person will bring strong judgment, exceptional attention to detail and a proactive approach to supporting multiple executives with different priorities and working styles.
What You’ll Own
Manage calendars across our C-Suite Executives, balancing competing requests and protecting time for the work that matters most
Coordinate complex domestic and international travel, including itineraries, accommodations and last-minute changes
Prepare executives for key meetings by organizing agendas, materials, context and logistics in advance
Drive follow-through from meetings by tracking commitments, surfacing outstanding items and ensuring next steps have clear owners
Serve as a trusted point of coordination across internal teams and external stakeholders, keeping communication clear and requests moving
Anticipate upcoming needs, scheduling conflicts and operational gaps before they become blockers
Support leadership meetings, offsites, customer engagements and team events from planning through execution
Build simple, reliable systems for recurring executive workflows, documentation and information management
Identify opportunities to reduce administrative overhead through better processes and lightweight automation
What We Need
4+ years of experience in executive support, executive operations or a similar role in a high-velocity environment
Proven experience supporting multiple senior executives with complex calendars, shifting priorities and a high volume of moving pieces
Strong judgment and prioritization skills with the ability to make thoughtful tradeoffs when competing needs arise
Experience coordinating complex travel, external meetings and executive logistics with a high level of accuracy
Comfort managing calendar and inbox workflows across multiple executives while maintaining clear organization
Ability to anticipate needs, identify potential conflicts and solve problems before they become blockers
Clear communication and strong follow-through, with a track record of closing loops and flagging issues early
High level of discretion, ownership and reliability when working with sensitive information and executive priorities
Ability to operate independently in ambiguous situations and adapt quickly as priorities change
Comfort working in a Microsoft-first environment, including Outlook, Teams and related productivity tools
Strong attention to detail and a practical mindset for improving systems and simplifying execution
Ability to work onsite five days per week from Gradial’s Seattle, WA office
Nice to Have
Experience supporting executives across operations, marketing, sales or other go-to-market functions
Experience coordinating executive team meetings, offsites or other cross-functional leadership activities
Familiarity with AI and automation tools that improve speed, organization and reliability
Compensation
The salary range for this position is $115,000 - $135,000 annually. Final compensation will be determined based on factors such as experience, skills, and qualifications.
What we offer
Performance-based annual bonus
Meaningful equity awards
Medical, dental & vision (fully covered for employees with 75% for dependents)
Fertility & family-planning support
401k plan
Unlimited PTO
A beautiful Seattle office with a gym, sauna, and bike parking
Free lunch three days a week in our HQ
A front-row seat to building category-defining AI infrastructure
You'll thrive here if you
Learn quickly, actively seek out new challenges, and regularly reconsider “how it’s always been done.”
Want to have real impact with zero bureaucracy.
Have an innate drive for being 1% better than the day before, building towards greatness.
Embrace AI as a core tool for problem-solving, innovation, and scale.
Show customer-obsession (internal or external), high ownership/accountability, and bias for action.
Communicate clearly, directly, with curiosity, and assuming good intentions.
Thrive in fast-paced, hyper-growth environments where building better > maintaining status quo.
AI Literacy & Interviewing Tools
As an AI-first company, we prioritize AI literacy as a core competency in our hiring decisions. We’re excited by candidates who thoughtfully apply AI tools in their work, but during interviews we’re focused on you. This is your opportunity to show how you think, communicate, and solve problems. Over-reliance on AI-generated responses during the interview process (especially when it obscures your own voice) will result in disqualification. We want to understand your unique perspective and how you approach challenges, both with and without AI.
Gradial is dedicated to creating an environment where diverse perspectives are valued and all team members can grow. We offer competitive compensation, equity, flexible work hours, comprehensive benefits, and a collaborative culture focused on learning and impact.