HR Administrator - US staffing

Job Summary
We are looking for a detail-oriented and organized HR Administrator to support the day-to-day HR operations of the organization. The role will be responsible for employee onboarding and documentation, maintaining employee records, attendance and leave administration, payroll coordination, employee communication, recruitment support, and general HR activities.
The ideal candidate should have strong organizational and communication skills, attention to detail, and the ability to maintain confidentiality while handling employee information.
Key Responsibilities
1. Employee Onboarding
Coordinate the complete onboarding process for new employees.
Collect and verify required employee documents.
Prepare and maintain employee files and HR records.
Issue offer letters, appointment letters, and other employment-related documents.
Coordinate joining formalities and ensure all required documentation is completed.
Conduct or coordinate HR orientation and induction.
2. Employee Records & HR Administration
Maintain accurate and updated employee records in HR systems and personnel files.
Update employee information related to transfers, promotions, salary changes, and other employment changes.
Maintain records of employee joining dates, probation, confirmations, transfers, and exits.
Ensure HR documentation is properly organized and readily available when required.
Maintain confidentiality of employee information.
3. Attendance & Leave Management
Monitor employee attendance and leave records.
Maintain and update leave balances.
Coordinate with managers and employees regarding attendance and leave-related issues.
Prepare attendance information required for payroll processing.
4. Payroll Support
Coordinate with the payroll team to ensure accurate and timely payroll processing.
Provide attendance, leave, new hire, termination, and salary-related information for payroll.
Assist with resolving employee payroll-related questions.
Maintain payroll-related HR records.
5. Statutory & HR Compliance Support
Assist with maintaining employee documentation required under applicable Indian employment laws.
Support administration related to PF, ESI, Professional Tax, TDS, gratuity, and other applicable statutory requirements, as applicable to the organization.
Maintain compliance records and documentation.
Assist with internal HR audits and compliance requirements.
Stay updated on changes in applicable HR policies and statutory requirements.
6. Recruitment Support
Coordinate interviews between candidates and hiring managers.
Maintain candidate and recruitment records.
Support offer and joining processes.
Follow up with candidates regarding documentation and joining formalities.
Coordinate pre-employment background verification, where applicable.
7. Employee Engagement & Communication
Respond to employee questions regarding HR policies, leave, benefits, payroll, and employment documentation.
Assist with employee engagement activities and internal HR initiatives.
Communicate HR policies and updates to employees.
Support employee grievance and query resolution by coordinating with the appropriate HR team member.
8. Employee Separation
Coordinate resignation and exit formalities.
Prepare and maintain separation documentation.
Coordinate exit interviews, clearance processes, and final settlement information.
Update employee records following termination or resignation.
Coordinate issuance of relieving and experience letters, as applicable.
Experience coordinating employee onboarding and offboarding.
Familiarity with PF, ESI, Professional Tax, TDS, and other Indian statutory requirements.
Experience handling employee documentation and HR audits.
Experience coordinating background verification.

Work arrangement
Yes