Assistant Company Secretary

Firmus Technologies
Firmus Technologies is a global leader pioneering the development and operation of efficient AI infrastructure across Asia Pacific.
Founded in Australia in 2019, our mission is to create the most efficient AI infrastructure by combining cutting-edge technology with a steadfast commitment to sustainability.
At Firmus, we are unique in our approach. We design, build, and operate a new class of digital infrastructure – the AI Factory. Through our model-to-grid technology approach, we have pushed the boundaries of multi-generational liquid cooling systems, energy management, AI software orchestration, and construction. For our customers, this approach allows us to make every watt count and deliver low-cost AI tokens globally.
Firmus AI Cloud
Our large-scale GPU cloud platform, Firmus AI Cloud, is purpose-built to deliver energy-efficient AI compute at scale to customers.
It empowers developers, enterprises, educational institutions, and government users to train and deploy AI models with unmatched efficiency and cost savings. With an ever-growing suite of services and applications, we are committed to delivering a cloud experience that is market-leading, proprietary, and built to scale.
Why Firmus?
As an NVIDIA Cloud and Engineering partner in Asia Pacific, you will gain skills, experience, and exposure across the AI industry and be part of shaping what this industry looks like for decades to come.
We are founder-led, not a big corporate. Decisions happen fast, our leaders are accessible, and there's minimum bureaucracy between you and the work. Ownership comes early. Whatever your role, you will have a direct line to outcomes, helping shape how the business grows as we scale nationally across a long-term, large-scale roadmap.
Work alongside founders and experts in AI infrastructure, energy systems and next-generation compute.
What we build here has impact beyond the business. Our AI Factories are designed to operate as assets to the energy grid to actively strengthen the communities and regions they operate in rather than drawing from them.
Considering applying? You don't need a perfect background to join our team. If you're driven and curious, there's a path for you. We back our people to grow into new domains and take on challenges beyond their previous experience.
Role Summary
The Assistant Company Secretary is a key member of the Legal and Governance team, responsible for supporting the delivery of best-practice corporate governance across Firmus and its group entities. Reporting to the Deputy Company Secretary, the role supports the Board, Board Committees and executive leadership team, helping to ensure the Company's governance framework remains effective, efficient and aligned with its strategic objectives.
Working closely with the Deputy Company Secretary, directors, executives and stakeholders across the business, the Assistant Company Secretary will support the management of continuous disclosure obligations, Board and Committee processes, subsidiary governance, corporate compliance and governance-related projects. The role will play an important part in maintaining compliance with applicable legal and regulatory requirements while supporting Firmus' continued growth across multiple jurisdictions.
The successful candidate will combine strong governance expertise with attention to detail, sound judgment and excellent stakeholder management skills. This is an opportunity to contribute to a high-growth business operating at the forefront of artificial intelligence, digital infrastructure and technology, while working closely with the Deputy Company Secretary, senior leadership and the Board on strategically important matters.
Key Responsibilities
Continuous disclosure and market disclosure governance
Board and Board Committee governance and administration
Preparation and management of Board and Committee meetings
Minute taking and action tracking
ASX Listing Rules and Corporations Act compliance
Subsidiary governance and entity management
Management of offshore entities and corporate records
ASIC, ASX and regulatory filings
Shareholder registry management
Skills & Experience
Minimum 7 years' relevant governance, company secretarial or legal experience.
Experience gained in a listed company, large private company, professional services firm or corporate governance environment.
Strong knowledge of the Corporations Act, ASX Listing Rules and ASX Corporate Governance Polciies
Demonstrated experience supporting Boards, Board Committees and senior executives.
Experience managing subsidiary governance programs and corporate structures across multiple jurisdictions.
Excellent drafting, communication and minute-taking skills.
Strong organisational skills with the ability to manage multiple priorities and competing deadlines.
High attention to detail, sound judgment and a proactive approach to problem solving.
Desirable Experience
Experience supporting an ASX-listed company or an organisation preparing for a public listing.
Experience working across Australian and international corporate structures.
Qualifications
Bachelor's degree in Law, Governance or a related discipline.
Governance Institute of Australia or AICD qualifications (or equivalent) highly regarded.
Legal qualification and admission to practice desirable.
Location & Reporting
Location: Sydney, Australia or Singapore
Reports to: Deputy Company Secretary
Employment Basis
Permanent full-time
Diversity
At Firmus, we are committed to building a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds who are passionate about creating a more sustainable future through innovative engineering solutions.
Join us in our mission to revolutionise the AI industry through sustainable practices and cutting-edge engineering. Apply now to be part of shaping the future of sustainable AI infrastructure.