Exhibition Manager

JOB PURPOSE:
The incumbent is expected to coordinate and manage events, conferences and exhibitions at the Jio World Convention Centre (JWCC). S/he is responsible for delivering exceptional guest experience by ensuring all technical and logistics aspects run seamlessly. S/he liaises and coordinates with suppliers and vendors, overseeing the exhibition set-up, running and dismantling by contractors. S/he coordinates on all aspects of the exhibition.
JOB ACCOUNTABILITIES:
Delivery of all tasks allocated by Head, JWCC Events Delivery & supporting in running of various events & exhibition in JWCC
Managing & maintaining floor plans & exhibitor queries related to them
Assist in implementation of all service agreements
Attend all relevant meetings, internal & external
Maintain Minutes of Meetings & updating all stakeholders with the same
Collect & document all licenses / structural permissions / layouts
Delivery of operational requirement on ground in co-ordination with the sales team
Maintaining & delivery of various schedules of services such as: Electricals, furniture, Signage, Rigging, catering & Temporary staff
Compile post event report & analysis in tangent with other team members
Understand JWC Standards, Commitments & embed them in your day-to-day work life in JWCC
Flexibility of Travel & working hours during operational delivery
Assist sales team in any assistance required on ground during event days related to the customer / exhibitor’s requirement
Keep vigil on HSE norms of JWC followed by suppliers / vendors / customers & update respective team in case of any discrepancy
Monitoring of setup Construction of event, exhibitions & ensuring Customer satisfaction
SKILLS/COMPETENCIES REQUIRED:
Analytical and detailed approach in pursuing any project or task assigned
Ability to maintain the highest level of professional demeanour and experience of working effectively in a dynamically evolving institution
Strong background in exhibition operation, customer service, crowd management, hospitality sales and services
Ability to read & understand various technical, standard floor layout plans.
Strong interpersonal and communication skills
Excellent organizational skills, including multitasking, time management, and meticulous attention to detail
Developing constructive and cooperative working relationships with others, and maintaining them over time
Ability to demonstrate problem solving and ability to handle various projects simultaneously under tight deadlines
Experience with managing information systems such as computer hardware and software systems, familiarity with MS office products especially Microsoft Excel.
QUALIFICATIONS:
Bachelor’s degree in event management or a related discipline from accredited college or university
Diploma or a professional course in event management system study
EXPERIENCE:
5 - 8 years of total work experience.
Pre-opening experience in Event management companies, Convention and Exhibition Centre will be an added advantage.
Flexibility in working hours and operational shifts and weekends
Ability to handle pressure situations in the event of last-minute changes in strategy, workflow and/or guest demands
Physical fitness

Work arrangement
No