Consultant - Company Secretary

Consultant - Company Secretary
Location : Mumbai
Job Purpose
The role is responsible for supporting the Company Secretary in all matters related to shareholder services, investor grievance redressal, and statutory compliances. The position also supports corporate actions such as Rights Issue, First Call money collection, ESOP administration, and debt issuances, while ensuring adherence to evolving regulatory and statutory requirements.
Key Responsibilities
Investor Services & Shareholder Compliance
Handle investor complaints and ensure timely redressal in line with applicable laws
Maintain tracking of investor queries and complaints and ensure minimal pendency
Support accurate and timely execution of share transfer, transmission, deletion, and demat/remat processes
Ensure compliance related to investor grievance redressal under SEBI and other applicable regulations
Shareholding & Regulatory Reporting
Weekly preparation and reporting of changes in shareholding pattern to the CFO
Preparation and filing of quarterly shareholding pattern with Stock Exchanges
Preparation of Sandhya Report and Top 10 Shareholders data
Weekly upload of Sandhya Report on internal portals
Review and monitoring of equity and debt BENPOS data
Annual Report & Corporate Actions
Support printing, dispatch, and tracking of Annual Reports to shareholders
Coordinate activities related to Annual Report and ensure payments to external agencies
Provide support for Rights Issue, First Call money collection, ESOP administration, and NCD issuance
Provide data and support for Commercial Paper (CP) listing documentation
Payments & Internal Coordination
Receive and verify invoices against previous records
Obtain approvals and raise E‑forms (as applicable)
Forward invoices for payment and ensure timely follow‑ups
Track payment confirmations, UTRs, and payment advice
Other Secretarial Support
Assist in evaluating options for change of Registrar & Share Transfer Agent
Support transfer of Clause 5A shares and custody of physical share certificates
Assist in MCA filings, documentation, and payments
Provide support to Secretarial Auditors during audits and filings
Preferred Qualifications & Skills
CS / CS Executive / LLB / Commerce background
3 - 8 Years of Experience in secretarial, compliance, or investor services function of a listed company
Strong working knowledge of Companies Act, SEBI regulations, and investor grievance framework
High attention to detail and strong compliance orientation
Ability to manage multiple tasks in a dynamic regulatory environment

Work arrangement
No