ADMIN MANAGER

About K2R
K2R (Koncept2Reality) is focused on delivering AI-powered autonomous cleaning solutions for commercial and industrial facilities.
We combine robotics, intelligent navigation, IoT, automation, and technology-driven solutions to help organisations improve operational efficiency and deliver smarter facility management solutions.
As we continue to grow, we are looking for an experienced and proactive Admin Manager to manage our administrative operations and ensure the smooth and efficient functioning of the organisation.
About the Role
We are looking for a well-organised, hands-on, and responsible Admin Manager who can take ownership of day-to-day administrative activities and coordinate effectively with management, employees, vendors, service providers, and external stakeholders.
The ideal candidate should have strong administrative, coordination, vendor management, facility management, and organisational skills, with the ability to manage multiple responsibilities independently.
Key Responsibilities
Office Administration: Manage day-to-day office administration and ensure the smooth functioning of workplace operations.
Facility Management: Oversee housekeeping, security, maintenance, utilities, office facilities, and general workplace requirements.
Vendor Management: Manage vendors, suppliers, contractors, and service providers, including coordination, negotiations, quotations, and service quality.
Procurement & Inventory: Handle procurement of office supplies, stationery, equipment, consumables, and other administrative requirements. Maintain proper inventory records.
Expense & Invoice Management: Monitor administrative expenses, verify invoices, maintain records, and coordinate for timely approvals and payments.
Asset Management: Maintain records of company assets, equipment, inventory, and other administrative resources and ensure proper allocation and tracking.
Travel & Logistics: Coordinate employee travel, accommodation, transportation, visitor arrangements, and other logistics as required.
Contracts & Renewals: Coordinate and track AMC, insurance, licenses, service agreements, contracts, and other administrative renewals.
Employee Support: Coordinate employee workplace requirements and ensure necessary facilities and support are available.
Management Coordination: Work closely with management and internal teams to understand administrative requirements and ensure timely execution.
Compliance & Documentation: Maintain proper administrative documentation and ensure adherence to company policies and procedures.
Process Improvement: Identify opportunities to improve administrative processes, enhance efficiency, and optimise operational costs.
Events & Meetings: Coordinate office meetings, employee activities, events, and other organisational requirements.
Reporting: Prepare regular administrative reports, expense summaries, vendor updates, asset reports, and other management reports.
Requirements
Bachelor’s degree in Business Administration, Management, or a related field.
4–7 years of relevant experience in administration, office management, facilities management, or a similar role.
Strong experience in vendor management, procurement, facility coordination, and office administration.
Good understanding of administrative processes, documentation, inventory, and expense management.
Good proficiency in MS Office / Google Workspace, particularly Excel and documentation.
Strong communication, coordination, negotiation, and interpersonal skills.
Excellent organisational and time-management abilities.
Strong problem-solving skills with a hands-on and proactive approach.
Ability to manage multiple priorities and work independently.
Ability to coordinate effectively with management, employees, vendors, and external service providers.
Strong attention to detail and ownership of responsibilities.
Why Join K2R?
At K2R, you will be part of a growing organisation operating at the intersection of Robotics + AI + IoT + Automation + Digital Transformation.
This role provides an opportunity to work closely with management, employees, vendors, technology partners, and cross-functional teams while contributing to building an efficient and well-organised workplace.
If you are an organised, proactive, and responsible administration professional looking for an opportunity to take ownership of administrative operations in a growing technology-driven organisation, we would love to hear from you.

Work arrangement
No