Team Coordinator

Role : Team Coordinator
Fenyx delivers growth and performance for brands. We combine digital strategy and marketing analytics with A.I. and data-driven design to drive revenue growth for brands.
We are:
+ Disciplined with data
+ Fierce with innovation
+ Committed to excellence
We are Fenyx.
Role Overview
A successful Team Coordinator will maintain organizational harmony, support daily operational workflows, and facilitate seamless internal communications across our team members and departments. You will serve as the administrative anchor, ensuring schedules run smoothly, project status updates are maintained, and team needs are addressed proactively.
This includes, but is not limited to:
1. Team Support & Schedule Coordination
Calendar & Meeting Management:
- Coordinate internal team schedules, client syncs, and recurring meetings, preparing agendas and ensuring all sessions run on time
- Meeting Documentation & Action Items: Actively attend key calls and in-person meetings, record concise meeting notes, document action items, and distribute clear follow-up summaries
- Event & Onsite Logistics: Organize and coordinate logistics for mandatory team syncs, workshop sessions, and monthly onsite team meetings within Makati, Pasig, or Taguig
- Team Onboarding & Administrative Support: Assist with onboarding new team members, maintaining team rosters, managing shared documentation, and coordinating hardware or software access needs
- Administrative and Vendor Support:
As needed engagement with local
and regional vendors, partners and external stakeholders
2. Project Tracking & Workflow Support
- Status Tracking & Follow-ups: Regularly track progress on ongoing deliverables in project management tools, follow up with task owners, and gently nudge team members to meet deadline targets
- Internal Communication Hub: Serve as a central point of contact for internal inquiries, routing messages, and facilitating quick resolution of team bottlenecks
- Documentation Maintenance: Keep internal company resources, templates, contact sheets, and Google Drive folders organized and up to date
- Operational Quality Control: Assist in reviewing outgoing internal communications and documentation to ensure adherence to company standards and formatting
Role Requirements & Qualifications
- Coordination & Administrative Experience: Proven experience in an executive assistant, team coordinator, project administrator, or office management role
- Exceptional Organization: High level of personal organization, time management, and ability to prioritize multiple tasks in a fast-paced environment
- Meeting Facilitation & Note-Taking: Demonstrated ability to take sharp, actionable notes during live discussions and synthesize key takeaways
- Communication Excellence: Outstanding verbal and written communication skills in English, with an approachable and supportive professional demeanor
- Proactive Problem Solving: High degree of ownership, initiative, and resourcefulness in identifying team needs before they become issues
- High proficiency in Google Workspace (Google Calendar, Drive, Docs, Sheets, Gmail) and familiar with modern project management tools
Important Note: This role is remote, but will require two to three onsite team-wide meetings per month within Makati, Pasig, or Taguig

Work arrangement
Yes