Executive Assistant & Office Manager

Company Description: Systemiq is the system change company, working to accelerate the transition to a net-zero, nature-positive and more inclusive economy. As a certified B Corp, we partner with business, finance, policymakers and civil society to transform five interconnected systems: energy, nature and food, materials and circularity, sustainable finance, and urban transformation.
We bring together strategy, policy, market design and capital mobilisation to deliver tangible results in the real economy. Founded in 2016, Systemiq has grown to a global team of more than 300 people across Brazil, France, Germany, Indonesia, Kenya, the Netherlands, the UK and the US, united by a singular focus on sustainability.
The Role
We are looking for a highly organised and proactive Executive Assistant & Office Manager to support our Kenya Country Lead and take partial ownership of the day to day running of our Nairobi office.
This is a varied and hands on role combining executive support, office management and team coordination.
You will help our Kenya Country Lead use her time effectively, while making sure the office runs smoothly and provides a welcoming and productive environment for the wider team.
Our Nairobi office currently has around 15 colleagues and we expect the team to grow significantly over the next 12 months. You will therefore play an important role in helping the office develop as we grow, improving processes and making sure the practical side of working together functions well.
This role would suit someone who is still relatively early in their Executive Assistant or operations career and is looking for greater ownership and responsibility. You will work closely with colleagues across Systemiq and have the opportunity to develop your skills as the Kenya team grows.
Key Responsibilities
Executive Support to the Kenya Country Lead
Diary management: Manage and coordinate a busy calendar, scheduling internal and external meetings and helping protect time for key priorities.
Meeting coordination: Arrange meetings across teams and time zones, including rooms, video calls and other logistics.
Travel: Coordinate travel, accommodation and associated arrangements.
Administration: Support with expenses, document signing, correspondence and other day to day administrative tasks.
Meeting preparation: Help coordinate agendas, materials and practical preparation for important meetings and engagements.
Follow through: Keep track of agreed actions and help ensure important administrative tasks are completed.
Nairobi Office Management
Day to day office operations: Take ownership of the smooth running of the Nairobi office and act as the first point of contact for practical office matters.
Facilities and suppliers: Coordinate with the landlord, building management and external suppliers on maintenance, repairs and other office requirements.
Office environment: Keep the office organised, well equipped and welcoming, including managing supplies, equipment and shared spaces.
Joiners and leavers: Coordinate practical office arrangements for new starters and colleagues leaving the team.
Health, safety and procedures: Help maintain appropriate office procedures and support compli