Talent Acquisition Coordinator

Description
From intake to outcomes, CareMetx is dedicated to delivering industry-leading patient access solutions and support services that help patients quickly start and stay on specialty therapy treatments. We provide scalable, efficient digital hub services for pharmaceutical companies and healthcare providers, streamlining workflows with seamless integration for patient enrollment, consent, and prior authorization. Our best-in-class patient support services enhance every step of care, connecting patients, providers, and brands to drive better outcomes and accelerate time-to-therapy.
JOB TITLE: Talent Acquisition Coordinator
POSITION SUMMARY:
The Talent Acquisition Coordinator plays a vital role in supporting the recruiting function by ensuring a smooth, efficient, and professional experience for candidates, hiring managers, and recruiters. This individual will manage scheduling, communication, and administrative aspects of the hiring process while contributing to process improvements that enhance candidate and hiring manager satisfaction.
This role is designed as a developmental opportunity with a growth path into a Recruiter position. The coordinator will gain hands-on exposure to sourcing, candidate engagement, and recruitment best practices to prepare for future recruiting responsibilities.
PRIMARY DUTIES AND RESPONSIBILITIES:
Support a fast-paced, high-volume recruiting environment by managing candidate pipelines, tracking requisition status, and keeping multiple searches moving at once.
Gain hands-on experience with full-cycle recruiting, including sourcing, screening, submitting candidates, and partnering with hiring managers to fill roles quickly.
Coordinate and schedule interviews across multiple time zones and teams, ensuring a seamless candidate and hiring manager experience.
Act as the primary point of contact for candidates throughout the interview process, providing timely communication and guidance.
Manage applicant tracking system (ATS) data entry, updates, and reporting to ensure accurate and current recruiting metrics.
Prepare offer letters, initiate background checks, and manage pre-employment onboarding tasks in collaboration with HR Operations.
Partner closely with Talent Acquisition team members to support sourcing initiatives, recruiting campaigns, and requisition administration.
Assist with career fair planning, recruitment events, and employer branding initiatives.
Maintain compliance with recruiting policies, procedures, and applicable employment regulations.
Shadow and support recruiters in sourcing candidates
Conducting initial resume screens and learning outreach strategies.
Maintain regular and reliable attendance, including being present, on time, and prepared for work as scheduled
Performs other related duties as assigned.
EXPERIENCE AND EDUCATIONAL REQUIREMENTS:
Bachelor’s degree in human resources, Business Administration, or related field preferred (or equivalent experience).
1–2 years of experience in Human Resources, Talent Acquisition, or administrative support role preferred.
MINIMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS:
Strong organizational skills and ability to manage multiple tasks with competing deadlines.
Prior experience in a staffing or agency environment strongly preferred, including familiarity with high-volume requisitions, candidate submittals, and working to fill-time metrics.
Comfortable building rapport quickly with candidates and hiring managers, with a sense of urgency and a drive to close.Excellent written and verbal communication skills with a high level of professionalism.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with ATS or HRIS systems (Paylocity experience a plus).
Demonstrated ability to work effectively both independently and in a team environment.
Interest in developing into a recruiter role and building foundational recruiting skills.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit.
The employee must occasionally lift and/or move up to 10 pounds.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
SCHEDULE:
Must be flexible on schedule and hours
Some travel may be required.
CareMetx considers equivalent combinations of experience and education for most jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.
At CareMetx we work hard, we believe in what we do, and we want to be a company that does right by our employees. Our niche industry is an integral player in getting specialty products and devices to the patients who need them by managing reimbursements for those products, identifying alternative funding when insurers do not pay, and providing clinical services.
CareMetx is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.
Artificial Intelligence in Our Recruiting and Employment Process
CareMetx uses artificial intelligence and automated decision-making technology to support parts of our recruiting, hiring, and employment process, including screening applications, scheduling interviews, and evaluating candidate qualifications. These tools support, not replace, human judgment. A qualified member of our team reviews and makes all final hiring and employment decisions.
CareMetx does not develop or use AI tools with the intent to discriminate against applicants or employees on the basis of race, color, religion, sex, age, sexual orientation, national origin, disability, veteran status, or any other protected characteristic.

Work arrangement
Yes