Administrative & Accounting Assistant

Administrative & Accounting Assistant
Location: El Marqués, Querétaro, Mexico
Company: GEST MEX 2022
Department: Administration / Finance
Reports to: Plant Manager
About the Role
GEST MEX 2022 is looking for an experienced and highly organized Administrative & Accounting Assistant to support the day-to-day administrative, accounting and personnel activities of our manufacturing operation in Querétaro.
This position will work closely with the Plant Manager, the local accounting partners, the Canadian accounting team and Group corporate functions.
The ideal candidate is hands-on, reliable, well organized and comfortable working in an international environment and in a growing manufacturing operation.
Main Responsibilities
Prepare payroll information and payroll inputs
Manage general plant administration and administrative documentation
Support personnel administration, excluding salary and compensation decisions
Maintain employee records and administrative HR documentation
Coordinate minor purchases, office supplies and low-value operational purchases
Manage reception activities, visitors, incoming calls and general correspondence
Support supplier documentation and administrative follow-up
Perform bank reconciliations and maintain supporting documentation
Prepare accounting information and documentation for monthly closing
Organize invoices, expenses, supporting documents and accounting records
Coordinate accounting information with the Canadian accounting team and Group Finance
Support local accountants and provide information required for accounting and tax compliance
Follow up on payments, administrative processes and supporting documentation
Assist the Plant Manager with general administrative activities as required
Qualifications
Bachelor's degree in Administration, Accounting, Finance or a related field
4 to 8 years of relevant professional experience
Previous experience in administration, accounting support, payroll preparation or a similar role
Good understanding of basic accounting principles and bank reconciliations
Strong organizational skills and attention to detail
Ability to manage several priorities independently
Good command of Microsoft Office, particularly Excel
Experience with ERP or accounting systems is an advantage
Languages
English: mandatory – professional working proficiency
Spanish: fluent
French: a plus
Profile
We are looking for someone who is:
Structured and detail-oriented
Proactive and hands-on
Trustworthy and discreet when handling confidential information
Comfortable working independently
Able to communicate effectively with local and international teams
Flexible and comfortable in a growing and evolving manufacturing environment
What We Offer
Permanent position in a growing international manufacturing company
Direct exposure to plant management and international finance teams
Opportunity to participate in the development of a new manufacturing operation in Mexico
Competitive salary and benefits package

Employment type
Full-Time

Work arrangement
No