HR & PAYROLL ADMINISTRATOR

Job type: Full-time – Remote · 40h/week
Salary: $1,000 – $1,300/month
Reports to: HR Director
Open: 9/1/2026
Working time: 9 AM – 5 PM ET (New York office hours) or 8 PM – 4 AM (Vietnam Time).
⚠️ Applications will not be considered if you are unable to work these hours.
Orbital Kitchens is looking for a detail-oriented HR & Payroll Administrator to manage payroll and own day-to-day recruiting and HR administration including sourcing and screening candidates, onboarding, compliance, and employee support. This role will work closely with managers and employees across multiple locations to ensure payroll and employee processes run accurately and smoothly.
Key Responsibilities:
Post and maintain job openings across job boards and sourcing channels for all locations.
Review resumes and applications, conduct initial phone or video screenings, assess candidate fit and availability, and maintain an organized hiring pipeline.
Shortlist qualified candidates for hiring managers, coordinate interviews, and communicate with candidates throughout the hiring process.
Conduct reference checks, prepare offer letters, and track offer acceptance, start dates, and hiring progress.
Report on open roles, pipeline status, and time-to-fill to the HR Director.
Manage employee onboarding and offboarding, including required documents and system setup.
Set up, configure, and maintain Gusto, 7shifts, and other HR/payroll systems for new and existing locations, including employee profiles, pay settings, location setup, and system updates.
Process payroll accurately and on time for employees and contractors.
Review hours, wages, tips, bonuses, reimbursements, deductions, and payroll adjustments.
Resolve payroll discrepancies, missing punches, direct deposit issues, and employee pay questions.
Manage new hires, terminations, pay changes, employee status updates, and off-cycle payroll when needed.
Maintain accurate and confidential employee and payroll records.
Support compliance with federal, New York State, and New York City payroll and employment requirements.
Serve as a point of contact for employees regarding payroll, onboarding, and HR administrative questions.
Coordinate with managers and payroll platform support to troubleshoot issues and improve payroll processes.
Qualifications / Experiences:
2+ years of payroll, HR administration, or related experience preferred.
Experience with Gusto and/or 7shifts or similar strongly preferred.
Knowledge of payroll, onboarding, recruiting, and basic employment compliance.
Hands-on experience screening resumes and running first-round candidate interviews, ideally for high-volume hourly roles.
Strong attention to detail, organization, and time management, with the discipline to meet payroll deadlines that cannot slip.
Comfortable working with spreadsheets, payroll reports, and confidential employee information.
Professional working proficiency in English, written and spoken, able to conduct candidate interviews, answer employee pay questions, and write clear emails without support.
Strong communication and problem-solving skills.
Comfortable working independently in a remote, cross-functional environment across time zones.
Restaurant, hospitality, or multi-location experience is a plus.
Familiarity with U.S. payroll, particularly New York State and New York City requirements, is strongly preferred.
Policies / Benefits:
Follows U.S. holiday schedule (not Vietnam public holidays)
Year-end bonus, 7-day paid time off (PTO)
Annual salary review with potential 5%–10% increase based on performance
Why Join Orbital Kitchens
Take ownership of a high-visibility role across hiring, payroll, and people operations.
Work directly with managers and senior leadership across the organization.
Build hands-on experience across recruiting, onboarding, payroll, compliance, and multi-location HR administration.
Join a fast-growing, operationally focused company where strong hiring and accurate payroll directly support business performance.
Be part of a team that values speed, accountability, ownership, and data-driven execution.
About Orbital Kitchens
Orbital Kitchens is a multi-brand, delivery-first food company based in New York City. We operate across multiple brands and locations, making accurate and timely payroll essential to our day-to-day operations. This role helps ensure our teams are hired efficiently, onboarded smoothly, and paid accurately and on time.
Website: https://www.orbitalkitchens.com/
Headquarters: New York City, New York

Work arrangement
Yes