Office Administrator

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).
Responsibilities
Answer and direct phone calls
Distribute mail
Act as first point of contact for visitors
Manage travel & hotel accommodation
Manage meeting room bookings, arrangements, and records.
Handle courier, incoming/outgoing documents, and basic document management
Provide day-to-day administrative coordination and support to employees and departments.
Maintain staff petrol/conveyance tracking sheets and related records.
Coordinate supplier allocation with the Purchase and Subcontract teams as required.
Arrange food and refreshments for training sessions and meetings.
Coordinate training sessions and meeting room arrangements and maintain related records.
Maintain PDC cheque records and tracking sheets.
Support and coordinate internal and external audits related to Head Office Administration.
Maintain updated audit records, registers, documents, and supporting evidence.
Verify canteen bills, rent bills, maintenance bills, and other administration-related invoices received from project sites.
Maintain invoice inward records in Zoho Drive / tracking sheets and follow up with the Billing and Accounts Departments regarding payment status.
Facilitate interview candidate coordination by providing required application forms and informing HR for the further interview process.
Prepare and coordinate official correspondence and administrative emails as required.
Provide general administrative and front office support to ensure smooth functioning of the Head Office.
Maintain a professional and welcoming environment for visitors, candidates, clients, and employees.
Qualifications
High school diploma or relevant work experience
Ability to maintain a positive attitude
Excellent communication skills

Work arrangement
No