Senior HR & Legal Compliance Manager

Senior HR & Legal Compliance Manager
Department: Human Resources & Compliance
Experience: 3–5 Years
Location: WFH (First 3 Months)
Employment Type: Full-Time
Working Days: 6 Days a Week
Working Hours: 10:00 AM – 7:00 PM
About the Role
We are looking for an experienced Senior HR & Legal Compliance Manager who can independently manage the organization's HR operations while ensuring compliance with applicable Indian labour, employment, and corporate regulations.
The ideal candidate should have strong practical knowledge of HR laws and statutory compliance and should be capable of advising management on employee-related legal matters, company policies, disciplinary actions, employment contracts, terminations, grievances, and statutory obligations.
This is a senior-level role requiring someone who can build compliant HR systems, identify legal risks, maintain statutory records, and ensure that HR practices remain aligned with applicable laws and regulations.
Key Responsibilities
1. HR Legal & Labour Law Compliance
Ensure HR policies and practices comply with applicable Indian employment and labour laws.
Monitor changes in labour legislation and advise management on their impact.
Ensure proper implementation of applicable labour codes and state-specific requirements.
Advise management on employee-related legal and compliance matters.
Identify potential HR/legal risks and recommend corrective actions.
Maintain proper statutory registers, records, notices, and documentation.
2. Statutory Compliance
Manage and coordinate applicable statutory requirements relating to:
Provident Fund (EPF)
Employees' State Insurance (ESI)
Payment of Gratuity
Payment of Bonus
Professional Tax, wherever applicable
TDS/payroll-related compliance coordination
Minimum wages and wage compliance
Working hours and overtime
Leave and holiday requirements
Shops & Establishments requirements
Maternity-related compliance
Employee compensation requirements
Applicable labour welfare requirements
Other applicable state and central employment compliances
The candidate should be capable of coordinating with external consultants, payroll teams, government authorities, and statutory agencies whenever required.
3. Employment Contracts & Documentation
Draft, review, and maintain employment-related documentation.
Prepare appointment letters, employment agreements, confirmation letters, promotion letters, warning letters, and other HR documents.
Review HR policies and employee agreements for compliance.
Ensure proper documentation for probation, confirmation, transfers, promotions, disciplinary actions, and separation.
Maintain legally appropriate employee records.
4. Employee Disciplinary Matters
Handle employee misconduct and disciplinary cases.
Prepare appropriate warning, show-cause, and disciplinary communications.
Guide management on disciplinary procedures.
Ensure proper documentation before taking employment actions.
Handle employee grievances and workplace disputes.
Ensure disciplinary and termination processes follow applicable legal requirements.
5. Termination, Resignation & Full & Final Settlement
Manage employee resignation and termination processes.
Advise management on legally appropriate separation procedures.
Ensure proper notice-period management.
Handle full & final settlement processes.
Ensure statutory dues and employee documentation are properly completed.
Conduct exit interviews and maintain separation records.
Minimize legal and compliance risks associated with employee separation.
6. POSH & Workplace Compliance
Ensure implementation of the Prevention of Sexual Harassment (POSH) framework as applicable.
Coordinate with the Internal Committee.
Maintain required POSH documentation and processes.
Ensure employee awareness and appropriate workplace policies.
Maintain confidentiality in sensitive employee matters.
7. HR Policy Development
Develop, review, and implement policies covering areas such as:
Code of Conduct
Attendance
Leave
Working Hours
Work From Home
Employee Discipline
Performance Management
Anti-Harassment
POSH
Grievance Redressal
Conflict of Interest
Confidentiality
Data and document handling
Notice Period
Employee Separation
Remote/Hybrid Work, where applicable
8. HR Audit & Compliance Monitoring
Conduct periodic internal HR compliance audits.
Identify gaps in HR documentation and processes.
Maintain compliance checklists.
Ensure statutory filings and payments are completed within applicable timelines.
Coordinate with external auditors, consultants, and legal professionals when required.
Maintain documentation for audits and inspections.
9. Government & External Coordination
Coordinate with relevant government departments and statutory authorities.
Handle notices and communications received from applicable authorities.
Coordinate with labour-law consultants and legal advisors.
Represent or assist the organization during inspections, audits, or compliance matters where appropriate.
10. HR Operations
In addition to compliance, the candidate will oversee:
Recruitment
Employee onboarding
Employee lifecycle management
Attendance
Leave management
Payroll coordination
Employee records
Performance management
Employee engagement
Grievance management
Employee retention
Exit management
Candidate Requirements
Bachelor's/Master's degree in HR, Human Resources, Business Administration, Labour Law, Law, or a related field.
3–5 years of relevant experience in HR, labour compliance, employee relations, or HR legal compliance.
Strong practical knowledge of Indian labour and employment laws.
Strong understanding of statutory HR compliance.
Experience handling employee disciplinary and separation matters.
Experience drafting and reviewing HR policies and employment documentation.
Strong understanding of PF, ESI, gratuity, bonus, wages, POSH, and applicable state-specific requirements.
Strong communication and documentation skills.
Ability to independently handle sensitive employee and compliance matters.
Strongly Preferred
Candidates with any of the following backgrounds will be preferred:
HR Legal & Compliance experience
Experience working with labour-law consultants
Experience handling labour inspections or statutory audits
Experience managing HR for 100+ employees
Experience in EdTech, Sales, BPO, IT, or other fast-growing organizations
Experience implementing HRMS and compliance systems
Important Requirement
The candidate must have practical knowledge of Indian labour and employment laws and should not be dependent on basic HR consultants for every routine compliance decision.
The person should be able to:
Identify → Analyse → Document → Advise → Implement → Monitor
HR compliance independently, while escalating specialist legal matters to qualified legal counsel when required.
Key KPIs
100% timely statutory compliance
Zero avoidable compliance lapses
Accurate employee documentation
Timely resolution of employee grievances
Proper disciplinary documentation
Compliance-ready HR records
Effective employee retention
Recruitment efficiency
Timely payroll/HR coordination
Successful HR audits
Reduction of HR/legal risk
Ideal Candidate Profile
We are looking for someone who is:
HR Professional + Compliance Expert + Strong Employee Relations Manager + Practical Knowledge of Employment Law
The candidate should be comfortable telling management what can and cannot legally be done, explaining the risk involved, and creating a compliant process to execute the decision.
Candidates with strong HR operations experience but limited knowledge of Indian labour and employment compliance will not be preferred.

Work arrangement
Yes