Site Operations Inventory Coordinator

The Inventory Coordinator is responsible for maintaining accurate inventory records, ensuring alignment between internal systems and third-party logistics (3PL) providers, and supporting overall inventory control operations. This role plays a critical part in ensuring inventory accuracy, operational efficiency, and smooth order fulfillment.
Essential Duties and Responsibilities:
Inventory Accuracy Maintenance
Maintain accurate inventory records in ERP/WMS systems by updating daily transactions (receiving, shipping, adjustments)
Cross-check inventory data between internal systems and 3PL reports
Ensure timely and accurate system updates
Inventory Reconciliation
Perform regular reconciliation between company inventory records and 3PL data
Identify discrepancies in quantity, SKU, or location
Prepare reconciliation reports and escalate variances for resolution
Cycle Count Coordination
Coordinate and monitor cycle counts conducted by 3PL partners
Provide clear instructions on SKU scope, locations, and timing
Review count results and highlight discrepancies
Discrepancy Investigation
Investigate inventory variances by reviewing transaction history (receipts, shipments, adjustments)
Work with warehouse/3PL teams to identify root causes
Support corrective actions to prevent recurrence
Damaged / Defective Inventory Control
Track and record damaged, missing, or defective inventory
Monitor reasons for damage and maintain proper documentation
Coordinate with relevant teams on disposition (hold, return, disposal, or claims)
3PL Coordination & Follow-up
Communicate with 3PL partners regarding inventory discrepancies, adjustments, and status updates
Follow up on open issues to ensure timely resolution
Ensure 3PL adherence to inventory control procedures
Inventory Issue Resolution (Order Impact)
Support troubleshooting of inventory-related issues affecting order processing and fulfillment
Verify stock availability, allocation, and location accuracy
Coordinate with cross teams to resolve issues promptly
Inventory Reporting
Prepare and maintain inventory tracking reports (e.g., discrepancies, adjustments, damaged stock)
Update internal tracking files and provide regular status updates
Identify and escalate unusual trends or risks
Inventory Movement Monitoring
Track inbound, outbound, and internal inventory movements
Monitor stock levels and flag slow-moving or excess inventory
Support efforts to maintain healthy inventory turnover
SOP Compliance
Follow established inventory control procedures and guidelines
Ensure all activities are properly documented and compliant
Escalate any process deviations or control gaps
Required Qualifications:
Years of Education
Bachelor’s degree in supply chain, Logistics, Business, Information Systems, or a related field
Work Experience
3+ years of experience in logistics environment and project management
Strong knowledge of inventory control and WMS systems
Basic knowledge of inventory processes is a plus
Proficiency in Microsoft Excel; experience with ERP/WMS systems preferred
Knowledge and Skills
Expert in the delivery and evaluation of logistics supply chain and trade compliance
Proactive and have the ability to work well independently as well as in a team environment
Work well with cross functional teams
Strong ownership and organization skills
Proven skills with MS Visio and MS Excel in order to successfully execute projects
Ability to work confidently in a rapidly changing, fast-paced and results-oriented corporate environment where a high degree of flexibility is required
Ability to exercise considerable judgment and discretion in establishing and maintaining strong partnering relationships with internal and external customers
Excellent written and verbal communication skills in English
Preferred Qualifications:
Background in logistics and supply chain management
Ability to plan and prioritize work
Must be highly organized and able to manage multiple responsibilities
Model leadership behaviors supporting integrity, valuing diversity, innovation, building relationships, customer focus and teamwork
Software skills, including use of Microsoft Office software and web-based applications
Verbal and written communication skills are necessary to explain complex and/or confidential information
Working Conditions:
Office / 3PL Warehouse environment
Requires sitting, operating a computer keyboard, telephone and other office equipment for extended periods of time
May require domestic travel
(*Job functions are subject to change at any time)
$25-$30/hourly is the estimated pay range for this role working in Fremont, California office. The final amount will be determined based on qualifications & experience of the candidate relative to the role. Our employee comprehensive benefits include bonuses, medical, dental, vision, life insurance, AD&D insurance, Paid Time Off, EAP, & 401(k).
ASUS is an equal employment opportunity employer. The Company makes employment decisions without regard to race, color, religion, sex, gender, pregnancy/ breastfeeding, medical conditions related to pregnancy or childbirth, sexual orientation, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, as well as any other characteristic protected by law, regulation or local ordinance, and strives to comply with all applicable laws on the subject. These employment decisions extend to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment, pay and other forms of compensation, training and other terms and conditions of employment.