Executive Assistant

At Pursuit, we offer more than just a place to visit, we create opportunities for our guests to truly connect with iconic destinations. Our experiences include world-class attractions and distinctive lodges, all designed to highlight the unique beauty of each location. Beyond that, we offer thoughtfully crafted restaurants, retail, and transportation services that help our guests immerse themselves fully in the experience. What ties it all together are the friendly faces you’ll find along the way, the thoughtful amenities, and the delightful details that make every visit feel personal and unforgettable.
This role orchestrates numerous operational and cultural components to keep the team ahead of performance goals and key targets while promoting a vibrant and professional atmosphere for Pursuit Team Members. This role is best suited for an individual who works with a high degree of independence and who has a rooted toolkit of initiative, anticipation, organization, and strategic planning.
ROLES & RESPONSIBILITIES
Manage the VP’s inbox, contacts, calendar, and performance deliverables, maintaining a forward-looking view of executive priorities
Schedule, reschedule, and prioritize meetings across multiple time zones
Manage fluid travel schedules for VP and market leadership team (domestic and international), coordinating travel arrangements, itineraries, and logistics
Manage virtual meeting logistics, including agendas, and technical support
Prepare, proof, and format meeting materials including agendas, pre-reads, materials, minutes, and action items
Expertly file documents within the SharePoint market site as part of Pursuit’s data governance standards and document retention policies
Utilize AI tooling and various software for meeting minutes and communications
Serve as a liaison between Executives, Executive Assistants, and key internal/external stakeholders, ensuring effective communication and timely follow-up on items like market tours and philanthropy events
Accurately maintain local permits and licenses for all owned businesses in the Alaska market
Manage all office operations including office budget, mail, shipping, Team Member events, kitchen and supply inventories, workplace design, and general upkeep in partnership with leadership and Property Management
Support execution of seasonal business rhythms (planning, forecasting, reporting, offsites, recognition events, etc.).
Lead administrative needs for company vehicles including licensing, registration, scheduling and tracking regular maintenance, usage schedule, etc.
Plan and coordinate logistics and event details for team offsites and events. Execute events and offsites in collaboration with CSM
Track promise to place initiatives, manage donation requests, and make donations aligned with promise to place strategy and budget
Build relationships with stakeholders at all levels of the organization, providing prompts and reminders, removing administrative roadblocks that interfere with obligations and deadlines
Provide administrative support to local leadership team (travel, expense, etc.)
Process invoices, expense reports, reimbursements, and financial responsibilities timely while managing vendor relationships
Identify opportunities to streamline administrative processes and implement best practices to improve efficiency within Alaska market in partnership with Pursuit’s Executive Administration team
REQUIRED SKILLS & QUALIFICATIONS
Ideal Experience
Minimum of 5 years working as an Executive Assistant or Logistical Coordinator (hospitality industry a plus)
Advanced proficiencies in Microsoft Suite, SharePoint, Teams, Zoom, Adobe, Docusign, travel websites, and online research
Comfortability working with direct, remote leaders with strong resolution and problem-solving skills
Empathetic and professional support of global Team Members and worldly cultures
Expert knowledge of domestic and international travel processes
Discretion, professionalism, and the ability to thrive in pressured environment
Property Management liaison experience
First Aid/CPR/AED training, a plus
Skills & Abilities
Experience supporting senior executives in an independent atmosphere
Ability to simultaneously lead multiple priorities, quickly shift gears as needed
Ability to remain patient, flexible, and focused in fluid working environment
Superior verbal and written communication and interpersonal skills
Highly detail oriented with urgent follow-through
Strong initiative to accomplish tasks, meet deadlines, and take an active interest in current projects
About Us:
We're more than a hospitality and attractions company. We connect people to iconic places through unforgettable and inspiring experiences; Our team members included.
Thoughtfully united by their unique power to inspire and invigorate, our collection of hotels and lodges, recreational attractions, ground transportation services, retail, food and beverage, sightseeing, tours, and travel products are tied together by iconic, destination-worthy locations in Alaska, Montana, the Canadian Rockies, Reykjavík and Costa Rica.
Pursuit is a publicly traded company listed on the New York Stock Exchange under the symbol PRSU. As a member of the S&P SmallCap 600 index, we specialize in attractions-led hospitality, consistently generating revenue and delivering value to our shareholders.
What will your work environment be like?
At Pursuit, our locations are more than just a place to work – it’s a space where you can bring your whole self, collaborate with talented teams across departments, and build lasting friendships. We believe in fostering an environment where work and play coexist, so whether you’re tackling projects or enjoying our many perks, you’ll feel supported and valued. With a variety of great benefits, we’re committed to ensuring that your time with us is as fulfilling as it is fun.
Our team shares a passion for adventure and an authentic desire to play host to the world. We are united by our connection to the people and places we’re lucky to call home. Our workforce is diverse. Our team members come here to embrace the extraordinary. To watch the sunrise and set each day in a place that, for many people, exists only in their imagination. To build career experience beside seasoned professionals a community of people who say ‘yes’ to adventure time and time again. To be a part of the #PursuitLife and live each day with purpose, turning moments into memories
PURSUIT PERKS
Join an inclusive, global team and make life-long connections
Enjoy free access to Pursuit attractions and 50% off for friends
Get discounts on hotel stays, dining, and retail
Access subsidized mental health and wellness resources
Equal Employment Opportunities Information
Pursuit is an Equal Opportunity Employer committed to diversity in the workplace. We evaluate qualified applicants without regard to race, color, age, religion, gender, sexual orientation, disability, veteran status, and other protected characteristics. Pursuit places a high value on diverse backgrounds and experiences, recognizing that they serve as catalysts for creativity and innovation. We encourage individuals who are eligible to work in the country where the role is located to apply and join our inclusive team! We are working to eliminate barriers for applicants and team members from equity-deserving groups. If you can’t apply online or need accommodation during the application or hiring process, please contact our Talent & Acquisition Team at ta@pursuitcollection.com.
We thank all candidates for their interest; however, please note that only applicants selected for further consideration will be contacted directly.