Admin and Liaison Officer (Facilities & Office Operations)

About the Role
You will be the person who keeps our workplace clean, safe, compliant, and ready for employees. You will be the main contact for building administration, contractors, vendors, and government offices such as LGUs, and you will support our senior leadership by setting up their meetings and tracking their action items.
What You Will Do:
Office and facilities operations
Run daily workplace operations, including cleanliness, safety, supplies, and repairs
Manage preventive maintenance and track facility concerns until they are resolved
Implement and sustain 5S workplace standards and ISO-aligned processes
Liaison, permits, and office setup
Liaise with building administration, contractors, and vendors on day-to-day facility needs
Liaise with government offices, such as LGUs, to secure permits and keep compliance documentation in order
Support office openings and expansions, including site due diligence, fit-out tracking, and readiness checks
Keep compliance documents and operational trackers organized and audit-ready
Executive meeting support (part of the role)
Set up management committee and department head meetings: scheduling, rooms, calls, materials, food, and drinks
Take notes in executive meetings, prepare minutes, and follow action items through completion
Coordinate visitor schedules and on-site arrangements
What You Need:
Any bachelor’s degree (equivalent experience is considered)
At least 3 years of experience in facilities coordination, workplace operations, or office administration
Experience working with building management and vendors
Experience liaising with government offices, such as LGUs, for permits
Strong organizational, communication, and problem-solving skills
Proficient in Microsoft Office
Nice to Have
Experience opening or expanding office spaces in the Philippines
Hands-on experience with 5S and familiarity with ISO-compliant documentation
Experience preparing meeting minutes and tracking action items for senior leaders
Background in outsourcing, engineering, technology, construction, or multinational companies
Your First 90 Days
30 days: Learn our operations, vendors, and compliance requirements, and meet building administration and vendors
60 days: Improve preventive maintenance and request tracking, and strengthen 5S standards
90 days: Run workplace operations independently with audit-ready documentation

Employment type
Full-Time

Work arrangement
No