Accounts Receivable (Legal)

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Job details:
Fully Remote Accounts Receivables / Cash Receipts / Billing Specialist opportunity with a large, well recognized, law firm with stability and a great reputation!
This Jobot Job is hosted by: Ba Tran
Are you a fit? Easy Apply now by clicking the "Easy Apply" button
and sending us your resume.
Salary: $60,000 - $80,000 per hour
A bit about us:
We are growing exponentially and have been recognized as one of the top companies to work for within our industry! An accomplishment that we are very proud of and can attribute this to our exemplary employees and leadership team. With growth, comes opportunity to continue to really strengthen our infrastructure. We are hiring for an Accounts Receivables / Cash Receipts Specialist that can effectively work remote anywhere across the United States. Feel free to apply and speak to us about this opportunity!
Why join us?
Competitive Compensation and Benefits Package (M/D/V + 401K + Life Insurance)
Stable career opportunity
Join a well established team who is invested in your growth and success
Substantial growth in their business Nationwide
Rewarding work and responsibilities
Fully Remote
Job Details
We are seeking a detail-oriented and highly organized Accounts Receivable / Cash Receipts Specialist to join a growing accounting and finance team within a fast-paced legal environment. This position will be responsible for managing accounts receivable, processing and applying cash receipts, reconciling client accounts, monitoring outstanding balances, and supporting billing and collections activities.
The ideal candidate will have a strong background in law firm accounting, cash application, accounts receivable reconciliation, and electronic billing processes. This individual will work closely with attorneys, billing professionals, accounting teams, and clients to ensure accurate financial records, timely payment processing, and efficient resolution of outstanding receivables.
Key Responsibilities
Accounts Receivable & Cash Receipts
Process, record, and accurately apply daily cash receipts, including ACH payments, wire transfers, checks, electronic payments, and other client remittances.
Post incoming payments to appropriate client accounts, invoices, and matters within the accounting system.
Review bank deposits and remittance documentation to ensure accurate and timely cash application.
Research and resolve unapplied cash, unidentified payments, short payments, overpayments, and payment discrepancies.
Perform daily and monthly reconciliations of cash receipts, bank deposits, and accounts receivable balances.
Maintain accurate client account records, ensuring all transactions are properly documented and recorded.
Assist with month-end closing activities, including cash reconciliations, journal entries, and accounts receivable reporting.
Identify and resolve discrepancies between client payments, outstanding invoices, and general ledger balances.
Support the preparation, review, and processing of client invoices from the pre-bill stage through final invoicing.
Coordinate with attorneys, billing partners, and internal accounting teams to resolve billing discrepancies and ensure timely invoice submission.
Review billing transactions for accuracy and compliance with client-specific Outside Counsel Guidelines (OCG) and billing agreements.
Monitor invoice submissions, payment approvals, rejections, and outstanding balances through electronic billing platforms.
Maintain accurate client billing information, payment terms, and account records.
Collections & Account Reconciliation
Monitor accounts receivable aging reports and proactively follow up on outstanding invoices and past-due balances.
Research and resolve payment delays, disputed invoices, billing reductions, and collection-related discrepancies.
Assist with preparing and submitting billing appeals related to invoice reductions, rejections, and disputed charges.
Communicate professionally with clients, attorneys, and internal stakeholders regarding outstanding balances and payment status.
Prepare and distribute accounts receivable aging reports, cash receipts summaries, and collection status updates.
Investigate and resolve outstanding credits, unapplied payments, and account reconciliation issues.
Support collection efforts to improve cash flow, reduce aging balances, and maintain accurate receivables.
Prepare routine cash receipts, accounts receivable, and collection reports for accounting management.
Assist with month-end and year-end accounting activities, audits, and financial reconciliations.
Maintain accurate documentation and internal controls related to cash handling, payment processing, and financial transactions.
Identify opportunities to streamline cash application, billing, and accounts receivable processes.
Collaborate with accounting, billing, and finance teams to ensure efficient workflows and accurate financial reporting.
Qualifications & Requirements
3+ years of experience in accounts receivable, cash receipts, cash application, or legal billing, preferably within a law firm or professional services environment.
Strong understanding of accounts receivable processes, payment posting, cash application, account reconciliation, and collections.
Experience processing ACH payments, wire transfers, checks, and electronic remittances.
Ability to research and resolve complex payment discrepancies, unapplied cash, and outstanding client balances.
Familiarity with legal billing processes, electronic billing platforms, and client-specific Outside Counsel Guidelines.
Experience working with legal accounting or billing software such as Aderant, Elite 3E, or comparable enterprise accounting systems.
Proficiency in Microsoft Office Suite, particularly Excel, including spreadsheets, reporting, and data reconciliation.
Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
Excellent written and verbal communication skills and the ability to collaborate effectively with attorneys, clients, and internal accounting teams.
Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a high-volume, fast-paced environment.
Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent professional experience will be considered.
Preferred Qualifications
Previous accounts receivable or cash receipts experience within a mid-sized or large law firm.
Experience managing high-volume cash receipts and complex client account reconciliations.
Knowledge of legal e-billing platforms, LEDES billing formats, and insurance carrier billing guidelines.
Experience with accounts receivable aging analysis, collection follow-up, and billing appeals.
Familiarity with general ledger reconciliations, month-end close procedures, and financial reporting.
Experience identifying process improvements and strengthening cash application and accounts receivable controls.
The successful candidate is a proactive, detail-oriented accounting professional who thrives in a deadline-driven environment. They possess strong technical accounting skills, are comfortable managing high-volume transactions, and take ownership of resolving discrepancies and maintaining accurate client accounts. Strong communication, follow-through, and the ability to collaborate across departments will be essential to success in this role.
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Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
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Work arrangement
Yes