Real Estate Secretary & Bookkeeper

Position Overview
We are looking for a reliable and detail-oriented Real Estate Secretary & Bookkeeper to provide administrative, tenant communication, and bookkeeping support for our real estate operations.
The ideal candidate has experience working in real estate and bookkeeping, with hands-on experience using QuickBooks Desktop (QBD) and AppFolio.
This role requires strong organizational skills, attention to detail, and excellent spoken and written English. The successful candidate will communicate directly with tenants, assist with day-to-day property management tasks, and maintain accurate financial records.
Key Responsibilities
Real Estate & Administrative Support
Provide day-to-day administrative and secretarial support for the real estate owner/manager.
Communicate with tenants by phone, email, and other communication channels.
Respond to tenant inquiries and assist with maintenance and property-related requests.
Maintain and organize tenant, property, and administrative records.
Coordinate follow-ups with tenants, vendors, contractors, and other parties as needed.
Assist with scheduling, documentation, correspondence, and general office administration.
Maintain confidentiality of company and tenant information.
​​​​​​​Bookkeeping Responsibilities ​​​​​​​
Enter and maintain financial transactions in QuickBooks Desktop.
Record bills, expenses, payments, deposits, and other accounting transactions.
Assist with accounts payable and accounts receivable activities.
Reconcile accounts and help ensure financial records are accurate and up to date.
Prepare and maintain bookkeeping reports and supporting documentation.
Assist with reviewing transactions and identifying discrepancies.
Support month-end bookkeeping and other accounting-related tasks.
Property Management Support
​​​​​​​Use AppFolio to assist with property and tenant-related information.
Maintain accurate tenant and property records.
Assist with rent-related records, charges, payments, and documentation.
Coordinate information between AppFolio, QuickBooks Desktop, and company records when needed.
​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Requirements
Excellent spoken and written English - Must be Above Average.
​​​​​​​Prior experience in real estate/property management and bookkeeping.
Hands-on experience with QuickBooks Desktop (QBD) – Preferred but not required.
​​​​​​​Experience with AppFolio – strongly preferred.
Strong understanding of basic bookkeeping and accounting principles.
Strong verbal communication skills and confidence speaking with tenants over the phone.
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Ability to manage multiple tasks and prioritize work independently.
Proficient with Microsoft Office, particularly Excel.
Ability to work independently in a remote environment.
Reliable internet connection and a suitable work-from-home setup.
Preferred Qualifications
Conversant in communicating in English - Above Average in Speaking.
Previous experience working for a U.S.-based real estate company.​​​​​​​
Experience with residential property management.
Experience handling tenant communications.
Experience with accounts payable, accounts receivable, rent collections, or property-related bookkeeping.
Familiarity with integrating or reconciling information between AppFolio and QuickBooks Desktop ​​​​​​​
Ideal Candidate:
​​​​​​​We are looking for someone who is organized, dependable, detail-oriented, and comfortable communicating directly with tenants. The ideal candidate can handle both administrative responsibilities and bookkeeping tasks while maintaining accuracy and professionalism.

Work arrangement
Yes