Administration and Finance Assistant

Rewards & Recognition Program
Birthday Leave
Discounted health insurance with Medibank
Novated Leasing options
Lifestyle discounts with Woolworths, Coles, Avis, JB Hifi and 500+ other retailers
Access to our Employee Assistance Program
Who will you be working with?
Wabtec’s Digital Intelligence Signaling & Systems team is a recognized industry leader in the successful delivery of complex integrated system projects. These projects involve signaling, train control, communications, and back-office solutions with a strong focus on project execution, schedule adherence, and customer satisfaction
You will work collaboratively with all office staff at our Brisbane Northside location supporting in aspects of administration and coordination as well as detailed support to our Signaling and Systems project team.
Where will you be Working?
The office is located in Banyo, on Brisbane's Northside. This is a full-time, permanent position with free onsite parking.
How will you make a difference?
This position is responsible for conducting and maintaining office administration and services, whilst also supporting the business with finance /project administration and coordination.
What will your typical day look like?
Provide administrative support for all aspects of office & project operations.
Mobilisation of employees on projects; including Travel and accommodation bookings + Onboarding new employees
Manage the purchasing of office requisites such as stationery, office equipment and consumables
Monthly Intercompany invoicing, receipting invoices for materials ordered
Manage product sales of relays for WCS including invoicing, ordering and quoting
Manage office reception, in particular telephone switchboard, incoming & outgoing mail/packages, office appointments and meetings
Assist in the preparation and consolidation of time sheeting, invoicing, reporting, general administration and as required
Coordinate OH&S and HR administration and onboarding
Report consolidation and operational analytics support
Liaise with external vendors and suppliers for project needs
What do we want to know about you?
Essential
Experience working as an Administrator in a services environment
Mobilisation experience; onboarding staff etc
Strong Microsoft Office Suite skills
Excellent attention detail/accuracy and capable of working to deadlines.
A 'can do' attitude enabling you to thrive in a busy and fast paced environment.
Preferred
Post-secondary and Administration Qualifications
Prior experience operating time sheet software
Project admin experience
Please note: Successful candidates will be required to complete background and criminal history check
We thank all applicants for their interest; each application will receive a response.
We do not accept unsolicited contact from recruitment agencies.

Employment type
Full-time

Work arrangement
No