Franchise & Property Coordinator (008-01384)

Looking for Philippines-based candidates
Job Role: Franchise & Property Coordinator
Compensation range: $1,800 AUD - $2,500 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you'll have flexibility in how you manage your time.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: Our client is a well-established Australian food and retail business with a growing network of locations across the country. Operating through a franchise model, the business supports franchise partners across store development, leasing, property and operations.
With continued growth and new locations in the pipeline, the company offers a fast-paced environment where strong organisation, attention to detail and effective stakeholder coordination are highly valued.
Role Overview: We are seeking a highly organised and detail-focused Franchise & Property Coordinator to provide day-to-day administrative and coordination support across franchise development, leasing, property, design and construction activities.
The successful candidate will help keep franchise and property information accurate and up to date, coordinate applications and documentation, track key dates and outstanding actions, and support new-store, renewal, refurbishment and closure activities. This role will also provide broader administrative support to Finance, IT and Payroll data-cleansing projects when capacity allows.
Key Responsibilities:
Franchise Development Support
Maintain franchise pipelines, candidate trackers and opportunity trackers
Maintain LeaseEagle/ProLease data and ongoing franchise administration following the initial data cleanse
Maintain franchise renewal, expiry, option, rent review and other key-date trackers
Coordinate franchise applications, NDAs, interviews, approvals and related documentation
Prepare and maintain complete franchisee files, ensuring all required documentation is in place
Coordinate administration for new stores, resales, renewals and settlements
Follow up outstanding actions with franchisees and internal teams to keep processes moving
Prepare weekly and monthly pipeline reports and meeting updates
Leasing & Property Support
Maintain LeaseEagle/ProLease data and ongoing lease administration following the initial data cleanse
Maintain lease renewal, expiry, option, rent review and other key-date trackers
Upload and maintain lease documents, landlord correspondence and property records
Assist with new-site administration, due diligence packs and approval documentation
Coordinate landlord documentation and follow up outstanding leasing actions
Design & Construction Support
Maintain and support refurbishment and closure trackers
Coordinate and file plans, quotes, approvals, permits and other project documentation
Assist with purchase orders, invoice tracking and project cost administration
Follow up with suppliers and contractors regarding outstanding documentation and project actions
Support handover and store-opening administration, including close-out documentation
General / Shared Support
Maintain accurate data across systems to improve consistency between Franchise, Property and Finance
Assist with document filing, reporting and general administration
Provide additional support for agreed Finance, IT and Payroll data-cleansing and administrative projects when Franchise & Leasing workload allows
Required Skills and Qualifications:
Experience in franchise, leasing, property, or related administration, with the ability to manage documentation, trackers, key dates and follow-ups
Strong organisational skills and the ability to manage multiple tasks, deadlines and priorities accurately
High attention to detail when maintaining records, documentation and business data
Experience coordinating administrative processes across multiple stakeholders, including internal teams, franchisees, landlords, suppliers and contractors
Strong follow-up skills, with the ability to proactively track outstanding actions and keep processes moving
Experience maintaining structured data and records across business systems; experience with LeaseEagle and/or ProLease is highly regarded
Strong written and verbal communication skills, with the ability to communicate professionally with a range of stakeholders
Experience supporting reporting, data cleansing, document management and general administrative activities
Ability to work independently, manage competing priorities and provide reliable administrative support across Franchise, Leasing, Property, Design and Construction functions
Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
Disclose any existing ongoing roles or client work
Reflect this engagement on their LinkedIn profile (clearly marked as "Independent Contractor")

Work arrangement
Yes