Executive & Personal Virtual Assistant / AI-Powered VIP Support | Colombia

Executive & Personal Virtual Assistant — AI-Powered VIP Support | Colombia
100% Remote · Colombia-based · 40 hours per week
USD $1,500 per month · Independent contractor
About The Master Trades Club
The Master Trades Club (MTC) is an exclusive private membership for U.S. trades and construction business owners generating $5M+ in annual revenue.
We pair each member with a dedicated assistant who becomes a trusted extension of their business and personal life. Through thoughtful support, practical AI tools, and proactive organization, our assistants help members create more time and freedom.
We’re looking for a resourceful Executive & Personal Virtual Assistant to join our team and develop into an MTC AI Certified Assistant.
What you’ll do
You’ll support one dedicated member, with responsibilities tailored to their needs:
Manage calendars, inboxes, meetings, priorities, and follow-ups.
Prepare daily briefings, documents, research, and clear recommendations.
Coordinate professionally with employees, clients, vendors, and advisors.
Organize travel, reservations, appointments, and personal logistics when requested.
Anticipate needs, identify scheduling conflicts, and keep commitments on track.
Assist with invoice follow-ups, expense tracking, and other administrative tasks within approved limits.
Use AI tools to draft, research, summarize, and improve workflows—always checking accuracy and protecting confidential information.
Join video calls and communicate with warmth, confidence, and professionalism.
Support basic social content, Canva visuals, and short videos where needed.
Keep tasks and member preferences organized in Notion and participate in training and feedback sessions.
You should be comfortable taking initiative while knowing when to ask for approval, especially for spending, sensitive information, or commitments made on the member’s behalf.
What we’re looking for
Currently based in Colombia.
Excellent spoken and written English: C1 preferred. Strong B2+ candidates may be considered following an additional review.
At least 2 years of experience in virtual assistance, executive or administrative support, or BPO executive support for U.S. or Canadian clients.
At least 1 year supporting a business owner or senior executive directly.
A university or technologist degree, or at least 4 years of directly relevant experience in place of a degree.
Strong calendar, inbox, and time-zone management skills.
Confidence using Microsoft 365 and Google Workspace, video meeting platforms, and task management tools.
Practical experience using ChatGPT, Claude, Gemini, or similar AI tools, including reviewing and correcting their outputs.
Basic social media drafting and scheduling skills, plus familiarity with Canva.
Professional discretion, sound judgment, attention to detail, and reliable follow-through.
Comfort participating in video calls and recording short professional videos.
A suitable computer, a private and quiet workspace, reliable internet, and backup connectivity and power arrangements.
Availability for 40 hours per week aligned with the member’s Eastern Time business hours. The exact schedule will be confirmed during matching.
Experience that will help you stand out
Supporting business owners in construction, trades, home services, or other owner-led businesses.
Managing both executive and personal responsibilities.
Using Notion, QuickBooks, or workflow automation tools.
Creating reusable AI prompts, templates, or simple automations.
Experience in concierge services, hospitality, event coordination, or high-touch client support.
What MTC offers
USD $1,500 per month, paid in USD.
Fully remote work from Colombia.
One dedicated member to support.
MTC AI Academy training and certification.
MTC-provided branded wardrobe.
USD $150 per quarter toward work implements such as lighting, a webcam, or similar tools.
Opportunities to grow as MTC expands.
Prior MTC certification is not required. Selected candidates will complete the required training and certification stages as part of onboarding and ongoing development.
How to apply
Please submit:
1. Your CV in English.
2. A 2–3-minute Loom video in English introducing yourself and sharing:
Where in Colombia you’re based.
Your relevant experience and strongest skills.
One example of anticipating an executive’s needs or using AI to solve a work problem.
What you’re looking for in your next role.
Keep it simple and natural—no slides or editing needed. Please make sure the link is accessible to our hiring team.
3. Your availability, earliest possible start date, and confirmation that the schedule and monthly compensation align with your expectations.
Shortlisted candidates will participate in an English interview and practical assessments. Final selection will depend on skills, assessment results, and alignment with a member’s needs.
MTC evaluates candidates based on relevant skills, experience, and demonstrated ability to perform the role.

Work arrangement
Yes