Executive Assistant

Company Description Grayabyss Media Group is a growing media organization focused on creating and distributing engaging digital content across multiple platforms. The company values collaboration, innovation, and high-quality storytelling to reach diverse audiences. Team members work in a fast-paced environment where adaptability and clear communication are essential. Grayabyss Media Group supports remote work and leverages modern tools and technologies to keep teams connected and productive. The organization encourages professional development and welcomes individuals who are motivated to contribute to its long-term growth.
Role Description The Executive Assistant at Grayabyss Media Group provides high-level administrative support to senior leadership in a full-time, remote capacity. Day-to-day responsibilities include managing calendars, scheduling meetings and travel, preparing and tracking expense reports, and organizing documents and presentations. The role involves monitoring and prioritizing email and other communications, ensuring timely responses and follow-up. The Executive Assistant coordinates internal and external meetings, supports special projects, and maintains accurate records and workflows. This position requires discretion, strong organizational skills, and the ability to work independently while collaborating closely with executives and cross-functional teams.
Qualifications
Candidates should possess strong Executive Administrative Assistance skills, including calendar management and task prioritization.
Candidates should possess experience with Expense Reports, budgeting support, and basic financial tracking.
Candidates should possess proven Executive Support skills, including handling confidential information and supporting decision-making.
Candidates should possess excellent Communication skills, both written and verbal, for interacting with internal and external stakeholders.
Candidates should possess solid Administrative Assistance skills, including document preparation, data entry, and meeting coordination.
Relevant qualifications include proficiency with office and collaboration tools (e.g., Microsoft 365, Google Workspace, video conferencing platforms).
Additional beneficial qualifications include strong time-management skills, attention to detail, and experience in a remote or distributed work environment.
A post-secondary degree or diploma in Business Administration, Communications, or a related field, or equivalent experience, is preferred.

Work arrangement
Yes