Office Admin Executive

Company Description
Harkaran Boparai Studio (HBS) is a global architecture and interior design practice focused on creating timeless, high-impact spaces. The studio specializes in large-scale residential projects and distinctive commercial developments, emphasizing expressive and enduring design. Founded in 2018, HBS has grown to a team of over 50 design professionals working across three international offices. With studios based in Delhi, Amritsar, and Dubai, HBS offers exposure to diverse projects and a collaborative, design-driven work culture that values precision, aesthetics, and client experience.
Location: Amritsar, Punjab
Employment Type: Full-Time
Experience: 1–3 Years
About the Role
We are looking for a Reception & Office Operations Executive to manage the front desk, day-to-day office administration, and operational coordination at our Amritsar office.
The ideal candidate should be professional, well-organised, presentable, and capable of independently managing reception responsibilities while ensuring the smooth functioning of daily office operations.
Key Responsibilities
Office Administration & Operations
Manage the reception area and serve as the first point of contact for clients, visitors, and vendors.
Greet and assist visitors in a professional and courteous manner.
Manage incoming calls, messages, correspondence, and general enquiries.
Coordinate client and visitor appointments and meeting schedules.
Ensure the reception and common areas are maintained to a professional standard.
Coordinate refreshments, meeting arrangements, and other requirements for visitors and clients.
Handle day-to-day administrative and operational requirements of the office.
Coordinate with housekeeping, maintenance, security, vendors, and service providers.
Monitor office supplies, stationery, pantry requirements, and other consumables.
Maintain records of office inventory, purchases, and administrative expenses.
Coordinate procurement and timely replenishment of office requirements.
Assist with vendor coordination, quotations, bills, and payment documentation.
Ensure the office is maintained in an organised and functional manner.
Support the HR and management team with routine administrative requirements.
Assist in coordinating internal meetings, office activities, and events.
Maintain basic administrative records and documentation.
Escalate operational issues to the concerned department or management in a timely manner.
Requirements
1–3 years of experience in reception, administration, office operations, or a similar role.
Strong communication and interpersonal skills.
Good working knowledge of MS Office, particularly MS Excel and Word.
Strong organisational and coordination skills.
Professional appearance and confident communication.
Ability to manage multiple administrative responsibilities efficiently.
Good vendor and service-provider coordination skills.
Strong attention to detail and ability to maintain records accurately.
Should be proactive, responsible, punctual, and well organised.
Ability to work independently and handle day-to-day office requirements.

Work arrangement
No