Italy Senior Payroll Specialist

Job Posting Title
Italy Senior Payroll Specialist
The challenge
An exciting opportunity has arisen to contribute to Haier Europe. The Company is on a journey to achieve ambitious growth and leadership objectives in the region, and we are seeking someone passionate, proactive, self-driven, and motivated to join a team of open-minded individuals. We are looking for someone who embodies the Company’s core behaviors, based on our Own It model : Zero Distance, Agility, Entrepreneurship, Ecosystem and Build Trust. A true change agent who acts with integrity, collaborates across boundaries, adapts quickly, takes initiative and keeps users at the center — fostering an open, innovative, and high-performing environment.
What you will do
We are looking for a Senior Payroll Specialist who will support the Payroll Manager in all governance and control activities related to the Italian payroll, which is currently managed through an external provider.
The role will act as an internal point of reference for all payroll-related matters, ensuring accuracy, regulatory compliance, and proper management of information flows between the company and the payroll provider, while working in close collaboration with the HR and Finance teams.
Key Responsibilities
Coordination and supervision of the external payroll provider for the Italian employee population (approximately 950 employees)
Review and validation of payroll outputs, ensuring accuracy of salaries, contributions, taxes, and variable compensation
Management and monitoring of monthly and annual payroll deadlines (payroll close, adjustments, tax certificates, annual filings, etc.)
Verification of payroll reconciliations and support to Finance with accounting reconciliations
Management of administrative requirements and communications with external authorities (INPS, INAIL, pension funds, tax authorities), in cooperation with the payroll provider
Internal support and advisory on labor law and compensation-related matters
Management—when required—of payroll aspects related to global mobility (expatriates, inpatriates, international assignments, shadow payroll)
Support for internal and external audits and verification of regulatory compliance
Monitoring of regulatory updates and assessment of their impact on payroll processes
Preparation of payroll and HR reporting
What you need to succeed
Must have
Solid experience in managing outsourced payroll and working with external providers
Excellent knowledge of Italian payroll and labor and tax regulations
Knowledge of international payroll and global mobility dynamics
Education: High School Diploma or Degree (preferably in Economic field)
Professional experience: At least 10 years of experience in payroll, preferably gained in structured multinational organizations
Language: Fluent in Italian & English, both written and spoken (mandatory requirement)
Soft skills:
Excellent team player with a strong collaborative attitude
High level of reliability, professionalism, and sense of responsibility
Flexibility and ability to work in complex, international environments
Strong interpersonal and communication skills
Proactive, solution-oriented approach
Technical Skills:
Strong proficiency in Excel and main HR/payroll systems
Strong analytical skills, attention to detail, and a quality-oriented mindset
PAY TRANSPARENCY
Employment Type: Permanent Contract; Full-Time
National Collective Bargaining Agreement (CCNL): Metalmeccanici Privati
Minimum Gross Annual Salary: € 40.000
Benefits:
- Meal tickets
- Smart Working
The Company may offer a different compensation package than the one indicated above, based on objective criteria identified during the selection process (such as experience, skills or changes in the scope and responsibilities of the role). Any such variation is in no way based on previous salary levels or on personal or discriminatory factors.
All decisions are made in compliance with the principle of equal pay, the applicable National Collective Bargaining Agreement (CCNL) and EU Directive 2023/970, as well as the relevant national implementing legislation.
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Haier Europe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or other characteristics protected by law.