Executive Assistant to Head of Hyper Automation & Process Excellence

Work Your Magic with us!
Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.
Job Description
Job Title: Executive Assistant & Communications Coordinator
Position Summary
The Executive Assistant & Communications Coordinator provides dedicated support to senior leaders through a combination of executive administration, communication management, stakeholder coordination, and event support. The role is responsible for ensuring smooth leadership operations, enabling effective communication across the organization, and supporting the planning and execution of leadership meetings, visits, town halls, and engagement activities.
Your Role:-
Executive Assistant Support
Manage executive calendars, appointments, and meeting schedules.
Coordinate travel arrangements, visitor management, and other administrative activities.
Prepare presentations, reports, briefing materials, and meeting documentation.
Organize and maintain records, correspondence, and confidential information.
Support leaders in managing priorities and ensuring timely follow-up.
Leadership Meeting Management
Coordinate leadership team meetings and governance forums.
Prepare and distribute agendas, pre-read materials, and meeting minutes.
Track action items, decisions, and follow-ups, ensuring closure within agreed timelines.
Liaise with stakeholders to gather updates and prepare status reports for leadership reviews.
Internal Communications
Draft and coordinate leadership communications, organizational updates, announcements, and employee messages.
Support the development and dissemination of communication materials for key business initiatives.
Ensure consistency of messaging and adherence to organizational communication standards.
Coordinate communication plans for leadership visits, town halls, and employee engagement activities.
Event & Engagement Coordination
Support the planning and execution of leadership visits, town halls, team meetings, workshops, and employee engagement events.
Prepare event agendas, speaker notes, communication plans, and briefing packs.
Coordinate logistics, stakeholder communication, and event schedules to ensure seamless execution.
Partner with internal teams to drive employee engagement and leadership visibility initiatives.
Stakeholder Coordination
Act as a key point of contact between leadership and internal/external stakeholders.