Project Administrator

Company Description Dunbar & Boardman (D&B), founded in the UK in 1981, is an independent specialist consultancy focused on Vertical Transportation and Façade Access advisory services across the UK, Middle East, India, and other international markets. The firm supports a broad range of clients, including developers, architects, engineering consultants, project management consultants, contractors, asset owners, and operators throughout the entire building lifecycle. D&B’s expertise covers feasibility and concept design through detailed design, tender support, construction, commissioning, and ongoing asset management. As a manufacturer-neutral consultancy, the company’s recommendations prioritize safety, performance, operational efficiency, maintainability, and lifecycle requirements. D&B’s objective is to help clients create safe, efficient, maintainable, and future-ready buildings through independent specialist advice and engineering expertise.
Role Description
We are seeking a Project Administrator (Project Support Officer – PSO) for a full-time, on-site position based in Chennai, India.
The PSO will support D&B's project delivery teams in managing project administration, document control, digital coordination, quality processes, resource monitoring, and project performance reporting.
Working closely with Portfolio Leads, Project Managers, engineering teams, and the Project Operations & Digital Delivery function, the successful candidate will help ensure projects are delivered through consistent, structured, and efficient processes.
Key Responsibilities
1. Project Administration & Coordination
Support Portfolio Leads and Project Managers in day-to-day project coordination.
Maintain project registers, schedules, deliverable trackers, correspondence, and meeting records.
Coordinate internal meetings, follow-up actions, deadlines, and project documentation.
Support project mobilisation, resource allocation, and closeout activities.
2. Document Control & Digital Delivery
Maintain structured project folders, document registers, and revision records.
Coordinate document submissions, approvals, transmittals, and deliverable tracking.
Support project teams in using digital platforms such as BIM 360, Autodesk Construction Cloud, Aconex, Procore, and other Common Data Environments (CDEs).
Ensure project records and documentation follow D&B's established procedures.
3. Quality Assurance & Process Compliance
Support implementation of D&B's Quality Management System (QMS), ISO-related procedures, and project delivery standards.
Monitor compliance with document review, checking, approval, and submission processes.
Assist with QA/QC records, project audits, corrective-action tracking, and process improvement initiatives.
4. Project Monitoring & KPI Reporting
Maintain project progress dashboards, deliverable schedules, and portfolio performance reports.
Coordinate timesheet submissions and monitor completion and resource utilisation.
Assist in tracking budgeted versus actual project hours and highlighting potential deviations.
Support reporting on project milestones, variations, additional services, and invoicing status.
5. AI, Automation & Continuous Improvement
Support the implementation of digital tools, AI-assisted workflows, and process automation.
Assist in developing standard templates, project trackers, dashboards, and reporting formats.
Identify opportunities to improve administrative efficiency, document control, and project coordination.
Qualifications & Skills
Bachelor's degree in Engineering, Business Administration, Project Management, Commerce, or a related discipline. A postgraduate qualification is an advantage.
Strong organisational, coordination, documentation, and analytical skills.
Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and Microsoft 365.
Familiarity with project management tools, digital document management systems, or CDE platforms is an advantage.
Basic understanding of project delivery processes, document control, QA/QC, and ISO 9001 principles is desirable.
Ability to prepare project trackers, dashboards, reports, and professional correspondence.
Excellent written and verbal communication skills in English.
Strong attention to detail, time management, and ability to coordinate multiple projects.
Interest in AI tools, digital transformation, process automation, and data-driven reporting.
Previous experience in engineering consultancy, construction, architecture, or project management environments is preferred, although motivated graduates with suitable qualifications are encouraged to apply.
Reporting & Development
The PSO will work closely with the assigned Portfolio Lead for day-to-day project activities, with functional coordination and process oversight from D&B's Project Operations & Digital Delivery function.
The position offers opportunities to develop expertise in project operations, digital delivery, quality management, project controls, and business process improvement within an international engineering consultancy.

Work arrangement
No