Office Manager

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly.
Responsibilities of the Office Manager – Communications include, but are not limited to, the execution of:
Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email.
Enrollment of new students and re-enrollment of current students
Daily student attendance and daily student operational systems
Maintaining up-to-date student information and student files
Planning and supporting logistics and set up for school events and activities as needed
Responsibilities of the Office Manager – Data & Systems include, but are not limited to, the execution of:
Bill pay and accounting
Procurement and supply management for all student, staff, and event supplies
Maintaining accurate Student Information Systems for the school and local school system
Serving as the secondary contact for all of the school’s constituents in person, over the phone, and via email.
Planning and supporting logistics and set up for school events and activities as needed
Responsibilities of the Office Manager – Finance include, but are not limited to, the execution of the following for our largest K-8 campuses and High Schools:
Bill pay and accounting
Procurement and supply management for all student, staff, and event supplies
Planning and supporting logistics and set up for school events and activities as needed
Ability to communicate effectively verbally and in writing while demonstrating strong interpersonal skills with teammates, teachers, students, families, and additional stakeholders.
Organized and able to maintain key systems such as attendance, vendor deliveries, student documentation and paperwork.
Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures.
Strong time management skills; ability to manage multiple tasks at the same time and meet tight deadlines.
Achieves accuracy and thoroughness when completing a task
1 to 3 years of teaching or school administrative office experience
Spanish-speaking skills strongly preferred to support effective communication with our students, families, and community members.
Bachelor’s degree required

Employment type
Full-time

Work arrangement
No