Health, Safety and Employee Incident Coordinator

Coordinate the administration and tracking of employee incidents from initial reporting through file closure, maintaining accurate, complete, and confidential records within QRS and applicable systems
Coordinate all WSIB claims data, including uploading and maintaining claim documentation, coordinating payroll information, and completing wage calculations required for WSIB forms and claims
Support WSIB claims administration by working closely with designated third-party provider(s), employees, managers, and Payroll
Monitor claim, accommodation, and incident timelines to ensure compliance with legislative and organizational requirements
Prepare ad hoc, monthly, quarterly, and annual reports, dashboards, and trend analyses related to employee incidents, WSIB claims, accommodations, and health and safety metrics
Conduct regular audits of employee incident, accommodation, and WSIB files to ensure data accuracy, completeness, and compliance; identify and resolve data quality issues with managers.
Ensure accommodation documentation is complete, consistent, equitable, and compliant with applicable legislation
Liaise with managers, employees, Payroll, Human Resources, and external service providers to obtain required documentation and facilitate timely resolution of employee incident matters.
Develop and maintain standard operating procedures, templates, and documentation; recommend process improvements to enhance reporting and operational effectiveness
Provide administrative support to Health, Safety and Wellness initiatives, projects, and continuous improvement activities
Degree in HR, Business, OHS, Disability Management, or equivalent
2–4 years in disability management, WSIB claims, or Occupational Health and Safety
Knowledge of Ontario OHSA, WSIA, and duty to accommodate
Experience with injury claims, return-to-work, and confidential records
Previous experience in a health care environment and familiarity with clinical terminology, healthcare documentation, incident reporting and quality or risk management processes is considered an asset
Proficiency in HRIS, case management software, and advanced Excel
JHSC Certification or CDMP designation is an asset
Compensation is based on experience (Annual salary range $48,0000 - $55,000)

Employment type
Full-time

Work arrangement
No