Certified Payroll Specialist

The Certified Payroll Specialist is responsible for preparing, auditing, and submitting certified payroll reports for all prevailing wage projects in compliance with federal, state, and local regulations. This role ensures accuracy of wage determinations, classifications, fringe calculations, and reporting while supporting internal teams, subcontractors, and external agencies. The ideal candidate has strong attention to detail, deep knowledge of prevailing wage requirements, and exceptional communication skills.
RESPONSIBILITIES
Certified Payroll Processing & Compliance
Prepare, audit, and submit weekly certified payroll reports (CPRs) for all applicable federal, state, and local prevailing wage projects.
Ensure compliance with the Davis-Bacon Act, Service Contract Act, state prevailing wage laws (e.g., DIR), and contract-specific wage determinations.
Validate wage classifications, fringe benefit allocations, shift differentials, and overtime/DBRA requirements.
Maintain compliance with union agreements (if applicable) and proper worker classifications.
Submit CPRs through LCP Tracker, Points North, and other required agency portals or via email/mail as needed.
Data Validation & Auditing
Review employee timesheets, job classifications, deductions, union status, and work locations for accuracy before payroll processing.
Reconcile discrepancies in hours, classifications, WC codes, and project reporting requirements by coordinating with payroll, HR, and field teams.
Identify and correct underpayments, overpayments, or missing information; prepare correction documentation and reissue CPRs when needed.
Communication & Support
Act as liaison with project managers, payroll/HR, field leadership, billing teams, general contractors, and government agencies to clarify requirements and resolve compliance issues.
Provide support to employees regarding prevailing wage classifications, work hours, and wage statements.
Communicate proactively with auditors and agencies about certification requirements, documentation needs, and deadlines.
Document Control & Recordkeeping
Maintain organized electronic and physical records for CPR submissions, correction notices, affidavits, wage determinations, and supporting documents.
Track weekly and monthly submission deadlines, expiration dates for wage determinations, and changes in reporting requirements.
Collect, track, and maintain subcontractor certified payroll documentation when required.
Reporting & Audit Readiness
Prepare documentation and reporting needed for internal and external audits; compile CPR history and compliance evidence upon request.
Monitor compliance trends and recommend process improvements to reduce errors and rework.
Produce weekly/monthly reporting on submission status, deficiencies, and compliance risks for leadership visibility.
Systems & Technical Responsibilities
Utilize payroll and compliance platforms such as LCP Tracker, Points North, UKG, ADP, Paycom, or equivalent systems.
Configure and maintain project setups, wage determinations, security controls, and contractor profiles in compliance portals.
Troubleshoot upload failures, data validation issues, and file formatting errors.
Education & Experience
2–4 years of payroll experience required.
1–2 years of certified payroll or prevailing wage compliance experience strongly preferred.
Experience in construction, government contracting, public works, or a similar regulated environment highly desirable.
Compliance Knowledge
Strong understanding of federal, state, and local prevailing wage regulations, including:
Davis-Bacon Act / DBRA
State prevailing wage regulations (such as DIR requirements)
Service Contract Act (if applicable)
Union agreements and craft classifications
Knowledge of WH-347 reporting, wage determinations, fringe benefit requirements, and correction protocols.
Technical Skills
Proficiency in LCP Tracker, Points North, or similar certified payroll systems.
Experience using UKG, ADP, Paycom, or other payroll platforms.
Strong Excel skills (lookups, filtering, pivot tables) and ability to handle large data sets.
Ability to troubleshoot portal errors, system uploads, and data validation issues.
Analytical & Administrative Skills
High level of accuracy and attention to detail.
Strong auditing, reconciliation, and documentation skills.
Ability to manage tight deadlines, multiple projects, and changing compliance requirements.
Excellent organizational skills for maintaining detailed, audit-ready records.
Communication & Interpersonal Skills
Strong verbal and written communication abilities.
Ability to collaborate effectively with internal teams, external agencies, general contractors, and employees.
Professionalism and confidentiality when handling sensitive payroll information.

Employment type
Full-time

Work arrangement
No