Project Analysis Administrator

About Us
Silent-Aire, a division of Johnson Controls, is a global leader in owner equipment manufacturing (OEM) dedicated to providing custom solutions for data center customers. Our product line includes large-scale equipment such as air handling units and modular data centers. We pride ourselves on innovation, quality, and delivering tailored solutions to meet our clients' unique needs.
Build your best future with the Johnson Controls team!
As a global leader in smart, healthy, and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places, and the planet. Join a winning team that enables you to build your best future! Our teams are uniquely positioned to support a multitude of industries across the globe. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience that is focused on supporting their physical, financial, and emotional wellbeing. Become a member of the Johnson Controls family and thrive in an empowering company culture where your voice and ideas will be heard – your next great opportunity is just a few clicks away!
What we offer
Competitive Pay
Comprehensive Benefits Package including Retirement Savings Plan, Extended Health Care, Dental, and Vision
Paid holidays, paid vacation days, and paid sick time
Career Advancement Opportunities across Business Units and Geographies
Encouraging and collaborative team environment
Dedication to safety through our Zero Harm policy
Position Summary
The Project Analysis Administrator is responsible for supporting the project analysis department through reporting, forecasting, cost analysis, ERP administration, audit support, and project setup activities. This role works closely with Project Analysis, Operations, and Finance teams to ensure accurate project data, timely reporting, and effective project controls throughout the project lifecycle.
Key Responsibilities
Reporting & Business Analytics
Prepare recurring project and operational reports.
Develop and maintain dashboards, trackers, and reporting tools that improve visibility into project performance.
Support management with ad hoc reporting and analysis requests.
ERP Administration & Project Setup
Create and maintain project structures within SAP or other ERP systems.
Set up estimates, budgets, work breakdown structures (WBS), and project master data.
Process job closures and maintain project records.
Create purchase requisitions and support procurement workflows.
Ensure data integrity and compliance with company standards.
Audit & Compliance
Coordinate internal and external audit requests.
Act as a liaison between project teams and auditors.
Gather and validate supporting documentation.
Ensure project documentation meets compliance requirements.
Project Support & Coordination
Support Project Managers with cost reviews, forecasting, and financial reporting.
Participate in project review meetings and follow up on action items.
Assist with invoice readiness reviews and billing support.
Process Improvement
Identify opportunities to improve reporting accuracy and process efficiency.
Assist with the implementation of new business systems and processes.
Develop and maintain standardized procedures and documentation.
Support automation initiatives where they provide measurable business value.
Qualifications
Education
Diploma or Degree in Business, Accounting, Finance, or Project Management
Experience
1 year experience in project administration
Experience in project controls, project accounting, financial analysis, or project administration.
Experience working within ERP systems (SAP preferred).
Experience supporting project management and financial reporting activities.
Skills & Competencies
Project controls and cost management
SAP or ERP system expertise
Advanced Microsoft Excel skills
Data analysis and reporting
Strong attention to detail
Process improvement mindset
Effective communication and stakeholder management
Ability to manage multiple priorities
Strong problem-solving skills
Team collaboration and cross-functional support
#LI-Hybrid
Johnson Controls’ Canadian subsidiaries are committed to providing reasonable accommodation to applicants, candidates and employees with disabilities, in accordance with applicable human rights legislation, and in Ontario, in accordance with the Accessibility for Ontarians with Disabilities Act (“AODA”). When requested, accommodation will be provided throughout all stages of the recruitment and selection process. To request accommodation, please contact us. Any information you provide related to accommodation measures will be treated as confidential. A copy of Johnson Controls’ applicable AODA policies are available on our website at www.johnsoncontrols.com for your reference, and can be made available in accessible formats upon request.